Library Development · 123
University of Illinois at Urbana-Champaign
items that are in poor physical condition
off-prints of journal articles or book chapters
programs for conferences that list only dates, times, and
speakers, but do not includethe papers presented or the
abstracts of papers
There are other materials that should receive careful consideration,
as they are items we typically would not accept. Some examples
outdated college-level textbooks
mass market paperbacks
and duplicate copies of items already owned by the University
Off-prints of journal articles and book chapters authored by UIUC
faculty (past and present) should be referred to the University
Archives. Over the course of many years, colleges, departments
and faculty have purchased material with University money and
these items have bookplates that identify them as part of the
University of Illinois Library . These items are routinely returned to
the Library when campus faculty and staff clear out offices. These
materials may be added to the Library collection or shared with
other state-supported libraries in Illinois , but may not be sold at a
book sale or otherwise bartered.
Donated items that are not added to the collection will go into the
University Library book sale, or may be made available to other
state university libraries in Illinois . The AUL for Collections may
also contract with an out-of-print dealer to sell collections, with
proceeds going into the Library Book Sale fund in the collections
budget. Cohesive collections may not be given away or sold until
two years have passed since the acquisition of the gift, according
to IRS regulations.
Potential donors must be advised that UIUC librarians cannot make
a monetary appraisal of donated materials, because such an
appraisal constitutes a conflict of interest. The AUL for Collections
and the Rare Book and Special Collections Librarian can suggest
outside agencies that potential donors may contact for an
appraisal. In addition, donors can be advised that many services
exist on the internet that may help them place a value on their
donations. The AUL for Collections, the Acquisitions Librarian or
the Rare Book and Special Collections Librarian can provide
current suggested sites and work with the donor as needed to
guide him or her through the appraisal process. [provide a link to
the Collections web site and a list of places to identify appraisers
as well as general information on how donors can develop their
own appraisals for gift less than $5,000.]
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