102 · SPEC Kit 297
University of Manitoba
SECTION 3. KEY RESPONSIBILITIES AND DUTIES
Major development responsibilities in the Libraries include developing strategies and overseeing the fundraising cycle,
including prospect identification, cultivation, solicitation, recognition and stewardship acting as a liaison with and
supporting the Director of Libraries. The incumbent also works with volunteers to identify prospects and raise funds for the
Libraries.
The role of the Libraries Major Gifts Officer is to:
-As a key member of the Library’s development team, collaborate with the Director of Development to ensure that
prospect clearance, management and strategies for the Libraries are properly managed.
-Identify, qualify, cultivate and close gifts in the $25,000 -$1.0 million range.
-Design and develop effective solicitation strategies and manage prospect relationships in a way that enhances
continued and increased support to the Libraries.
-Organize time well, allowing for significant interface with prospects. The ultimate annual expectation is 50-75 face-
to-face prospect visits, 30-50 solicitations and 20-40 closed gifts.
-Represent the University of Manitoba and its Libraries to the outside world and facilitate relationships between
individuals, corporations, foundations and key members of the university, leading to significant gifts.
-Recruit, engage and support volunteers in solicitation work.
-Write persuasive, appropriate funding proposals communicating the Library’s plans, programs, services and
initiatives for potential donors. Consult with the Department of Development for assistance when required.
-In collaboration with the Stewardship Officer, administer and steward each gift according to the donor’s wishes.
-Manage the tracking of all gift proposals.
The incumbent will be required to travel to some major centres and meet with donors. This involves flexibility in work
hours, including evening and weekend work. The personal nature of these approaches and relationships requires that accurate
records of all contacts and correspondence are maintained. Strict adherence to follow-up commitments, details and timelines is
critical to the success of the program.
SECTION 4. SUPERVISORY RESPONSIBILITIES
1. Responsibility for the direction or supervision of employees: (YES or NO)
2. ______Full-Time ________Part-Time ________Temporary ________Casual _______Students
number number number number number
3. Highest classification of employee supervised:
____________________________________________________________________________________
4. Nature of supervision exercised ("X" the appropriate description(s) and explain below)
(a) Hires [](b) Recommends [](c) Interviews [](d) Trains [](e) Evaluates Performance []
(f) Motivates [](g) Disciplines [](h) Assigns and Distributes Work [](i) Other []
SECTION 5. SUPERVISION RECEIVED
What degree of supervision, direction or guidance does this position receive? Check the appropriate box.
[]Detailed verbal/written instruction
[]Standard practices, occasional referral to supervisor
[X ]Considerable independence in choosing methods used to complete well-defined projects
[]Significant independence in establishing practices and procedures and maintaining objectives
[]Administrative guidance governed only by University policies and goals
Page 3 of 6
University of Manitoba
SECTION 3. KEY RESPONSIBILITIES AND DUTIES
Major development responsibilities in the Libraries include developing strategies and overseeing the fundraising cycle,
including prospect identification, cultivation, solicitation, recognition and stewardship acting as a liaison with and
supporting the Director of Libraries. The incumbent also works with volunteers to identify prospects and raise funds for the
Libraries.
The role of the Libraries Major Gifts Officer is to:
-As a key member of the Library’s development team, collaborate with the Director of Development to ensure that
prospect clearance, management and strategies for the Libraries are properly managed.
-Identify, qualify, cultivate and close gifts in the $25,000 -$1.0 million range.
-Design and develop effective solicitation strategies and manage prospect relationships in a way that enhances
continued and increased support to the Libraries.
-Organize time well, allowing for significant interface with prospects. The ultimate annual expectation is 50-75 face-
to-face prospect visits, 30-50 solicitations and 20-40 closed gifts.
-Represent the University of Manitoba and its Libraries to the outside world and facilitate relationships between
individuals, corporations, foundations and key members of the university, leading to significant gifts.
-Recruit, engage and support volunteers in solicitation work.
-Write persuasive, appropriate funding proposals communicating the Library’s plans, programs, services and
initiatives for potential donors. Consult with the Department of Development for assistance when required.
-In collaboration with the Stewardship Officer, administer and steward each gift according to the donor’s wishes.
-Manage the tracking of all gift proposals.
The incumbent will be required to travel to some major centres and meet with donors. This involves flexibility in work
hours, including evening and weekend work. The personal nature of these approaches and relationships requires that accurate
records of all contacts and correspondence are maintained. Strict adherence to follow-up commitments, details and timelines is
critical to the success of the program.
SECTION 4. SUPERVISORY RESPONSIBILITIES
1. Responsibility for the direction or supervision of employees: (YES or NO)
2. ______Full-Time ________Part-Time ________Temporary ________Casual _______Students
number number number number number
3. Highest classification of employee supervised:
____________________________________________________________________________________
4. Nature of supervision exercised ("X" the appropriate description(s) and explain below)
(a) Hires [](b) Recommends [](c) Interviews [](d) Trains [](e) Evaluates Performance []
(f) Motivates [](g) Disciplines [](h) Assigns and Distributes Work [](i) Other []
SECTION 5. SUPERVISION RECEIVED
What degree of supervision, direction or guidance does this position receive? Check the appropriate box.
[]Detailed verbal/written instruction
[]Standard practices, occasional referral to supervisor
[X ]Considerable independence in choosing methods used to complete well-defined projects
[]Significant independence in establishing practices and procedures and maintaining objectives
[]Administrative guidance governed only by University policies and goals
Page 3 of 6
