Library Development, SPEC Kit 297 (December 2006)

Jennings, Karlene Noel; Wanschers, Jos

Library Gift Materials Policies

SPEC Kit 297: Library Development (December 2006) resources

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122 · SPEC Kit 297
http://www.library.uiuc.edu/administration/collections/policies/gifts_policy.htm
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GIFTS POLICIES &PROCEDURES
This policy and procedure is intended to address donations of
print, non-print and related gifts of both general and special nature.
It does not address the specialized requirements of manuscripts
and archives. The University Archivist and other specialists, such
as the Librarian for the Illinois Historical Survey, must be consulted
when dealing with manuscript and University collections.
The University of Illinois Library actively seeks gifts-in-kind to help
provide additional materials that might not otherwise be available
to users. Gifts to the Library benefit students and researchers at
The University of Illinois at Urbana-Champaign and thousands of
researchers and citizens throughout Illinois, the nation and the
world. Responsible stewardship of gifts of material to the Library
collection is as important to the general vitality of our Library as
are the purchases we make. In addition, the Library is able to
develop important friendships with donors, who often continue to
find ways to enhance our Library and its collections and services.
RESPONSIBILITY &GUIDELINES FOR ACCEPTING GIFTS
The subject specialist or the AUL for Collections makes the
decision to accept individual items as gifts for addition to the UIUC
Library collection. When gifts are sizable (e.g. more than 250 items)
or potentially rare or valuable (over $1,000), the University
Librarian, the Library Development Office, and the Rare Book and
Special Collections Librarian must be notified also. When gift
collections include up to 250 items, the subject librarian should
consider discussing space and processing issues with the Office of
Collections. Where gifts are archival or manuscripts materials, the
University Archivist also must be notified. The Significant Gifts
Review Committee reviews large or potentially rare and valuable
gifts, and makes recommendations to the University Librarian in
accepting these kinds of gifts. The Rare Book and Special
Collections Librarian, the University Archivist and the AUL for
Collections can advise on the significance of gifts to our
collections, and should be consulted if there is any question about
the donation.
In general, the Library does not accept or add to our collections
items that have the following characteristics:

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SPEC Kit 297: Library Development (December 2006) resources

SPEC Kit 297: Library Development (December 2006) resources