External Review for Promotion and Tenure, SPEC Kit 293 (August 2006)

Bicknell-Holmes, Tracy; Logan-Peters, Kay

External Review for Promotion and Tenure · 93
University of Louisville

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92 · SPEC Kit 293
Kent State University
LETTER TO EXTERNAL REFERENCES….
Dear______________:
Professor______________, a member of the faculty of Libraries and Media Services at Kent State
University, is standing for __[promotion/tenure]__________ this year. He/she has indicated to me that
you have agreed to serve as an external reference for him/her. I am, therefore, requesting that you write a
letter in which you address qualifications and achievements relevant to _________candidacy in each of
these categories.
I am enclosing two documents that you may find helpful. The first is the Libraries and Media
Services policy on tenure which outlines our criteria for the achievement of tenure. Candidates at Kent
State University are evaluated in the area of job performance, service to the profession, and in the four
scholarships defined by Ernest Boyer:
The Scholarship of Application,
The Scholarship of Teaching,
The Scholarship of Integration,
The Scholarship of Discovery.
The second document, “The Professional Culture of Libraries and Media Services Faculty at Kent State
University,” includes our interpretation of Boyer’s principles.
Your comments may be based on both your personal knowledge of Professor _______work and
your perusal of the enclosed materials. Your letters should be sent to me at the address below no later than
________[date]________. Please contact [___________]if you have any questions.
Sincerely,

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SPEC Kit 293: External Review for Promotion and Tenure (August 2006) resources

94 · SPEC Kit 293
University of Oregon
informed ahead of time which referees were selected. If you maintained
your right of access to your file, you may view letters after the process is
complete.
6. All individuals on the "Master List" are then sent formal letters from the
University Librarian, requesting an evaluation of your professional
contributions, along with copies of your résumé, personal narrative
statement, and any other pertinent documentation (within reason).
3. Personnel Officer's Initial Letter to Potential External
Reviewer:
Dear ___:
At this time of year, the University of Oregon begins the process of considering
faculty promotions. I am writing to ask whether you'd be willing to serve as an
outside reviewer for __________,_________Librarian, who is being considered
for promotion from Associate Professor to full Professor. The University process
requires that the individual has "demonstrated a growing expertise and
professional reputation, in the judgment of their professional peers." Would you
be willing to serve in this capacity? If you agree, we will send you an electronic
copy (let me know if you prefer hard copy) of ________'s dossier along with a
copy of our promotion criteria
(http://libweb.uoregon.edu/admnpers/promocriteria.html) in the next few weeks,
along with a formal letter from our University Librarian. In order to ensure the
Library Faculty Personnel Committee has ample time to review all materials, we
ask that your evaluative response be sent to us by November 15.If you are
willing to do this, I will also need either a copy of your resume or a brief
biographical description to include with the file--whichever is easier for you to
provide. Writing reviews of this nature requires a real commitment of time and
attention, so we greatly appreciate your consideration of this request. We ask
that you respond to this e-mail by October 11. Please let me know if you have
any questions!
Thank you

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