86 · SPEC Kit 293
University of California, Irvine
SAMPLE SOLICITATION OF LETTER OF EVALUATION
FROM OTHER THAN A UCI LIBRARY EMPLOYEE
[X’s name, rank, step] is under review in the Librarian series in the Libraries of the University of
California, Irvine, for the period from to . In the University of
California system, letters of evaluation from peers and colleagues are critical to the success of the
review of librarians. A letter from you would contribute significantly to this review and would be
very much appreciated.
Specifically, I would appreciate your confidential assessment of aspects X’s performance about
which you have direct knowledge and which are related to one or more of the criteria described in
the enclosed Criteria for Personnel Actions for the Librarian Series. [To person suggested by X,
when relevant: X has indicated that you can provide evaluative information on his/her work in
. If you have directly observed his/her performance in or in
any other professional areas, additional evaluative information on this would be appreciated.] [To
person not suggested by X, when relevant: I am particularly interested in your providing evaluative
information on his/her work in . If you have directly observed his/her
performance in any other professional areas, additional evaluative information on this would be
appreciated.] If possible, evaluation of X’s performance in comparison with librarians in similar
institutions would also be helpful. For your convenience, I am enclosing X’s vita.
Please note that I am not asking you to recommend a specific personnel action, but rather to provide
me with an evaluation of performance of which you have direct knowledge. Your evaluation,
together with other factual and evaluative information compiled for the review, will assist me in
determining the recommendation for which I am responsible.
[REQUIRED WORDING:] Under University of California policy, the identity of authors of letters
of evaluation which are included in the personnel review files will be held in confidence. A
candidate may, upon request and at certain prescribed stages of the academic personnel review
process, be provided access to such letters in redacted form. Redaction is defined as the removal of
identifying information (including name, title, institutional affiliation, and relationship to the
candidate) contained either at the top of the letterhead or within and below the signature block of the
letter of evaluation.
The full text of the body of your letter will therefore be provided to the candidate if so requested.
Thus, if you provide any information that tends to identify you in the body of the letter, that
information may become available to the candidate. If you wish, you may provide a brief factual