External Review for Promotion and Tenure · 43
University of California, Irvine
http://hr.lib.uci.edu/performanceevaluations/APP%20represented%20librarians%202004.pdf
I. Review of Members of the Librarian Series
F. Review Initiator’s Role
Academic Personnel Procedures for Librarians: Represented Librarians page 37
August 23, 2004
11. CANDIDATE’S INSPECTION OF NON-CONFIDENTIAL DOCUMENTS
a. Before forwarding the review record to the next review level, the Review Initiator shall
provide the candidate the opportunity to inspect and make copies of all documents to be
included in the review record other than confidential academic review documents.
(Confidential academic review records are defined in Article 5, Personnel Files.)
b. The Review Initiator shall provide a copy of his or her letter of recommendation to the
candidate.
MOU
Article 4: Process for Merit Increase, Promotion and Career Status
C. Procedures
10, Before forwarding the academic review file to the next level of review, the review initiator shall
provide the candidate an opportunity to inspect all documents to be included in the review file
other than confidential academic review records as defined in Article 5, Personnel Files. A copy
of the review initiator’s letter of recommendation shall be provided to the candidate.
12. REDACTION FOR CANDIDATE OF CONFIDENTIAL DOCUMENTS
a. Working with the Associate University Librarian for Administrative Services to ensure
adherence to proper procedures, the Review Initiator shall provide to the candidate, upon
written request, access to confidential academic review records. The records shall be
subject to redaction as follows:
1) For a letter of evaluation or statement from an individual evaluator, redaction shall
consist of the removal of name, title, organizational/institutional affiliation, and
relational information contained below the signature block of the letter of evaluation.
2) Confidential individual letters of evaluation solicited from sources within the campus
shall be included in the redaction as well as any outside letters.
b. The Review Initiator shall give each letter writer an identification code and indicate the
code on the form “Identification of Evaluators” (UCI-LIB-02). This alpha or numeric
code must also be marked on the copied corresponding letter and must remain on the copied
letter after it is redacted.
c. Both the candidate’s written request and redacted copies shall be included in the review
file.
d. The redacted copies shall be given to the candidate within seven calendar days, excluding
University holidays, of receipt of the request .
MOU
Article 4: Process for Merit Increase, Promotion and Career Status
C. Procedures
11. The University shall provide to the candidate, upon written request, a redacted copy of the
confidential documents included in the record.
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