100 · SPEC Kit 293
SAMPLE LETTER – PRELIMINARY SOLICITATION OF SERVICE AS EXTERNAL
(may be sent via e-mail)
We are reviewing the dossier of (name), currently (tenured/untenured, rank) at Rutgers
University for potential promotion to the rank of (tenured/untenured, rank). I am contacting
you in my role as unit director to ask if you would be willing to review Professor (name)’s
scholarly materials and provide us with a substantive and rigorous evaluation of (his/her)
If you agree to help, we will send you the official request, Professor (name)’s cv and
samples of (his/her) research. We would need to receive your evaluation by (date), and we
ask that you consider the specific questions in the cover letter as well as all of the materials
that we will send you.
At this time we ask that you respond no later than (date), only to indicate whether or not
you are able to participate in the evaluation. In fairness to the process, any substantive
comments to be presented to our committees of evaluation must be based on a reading of the
full packet of materials mentioned above.
Your evaluation letter will be maintained in confidence as stipulated by University
policy, and it is important to the integrity of our process that this request be kept
Thank you very much for considering this request.