56 · SPEC Kit 293
University of Kansas
http://www.provost.ku.edu/faculty/tenure/pt_guidelines_06_07.doc
xviii
Confidentiality of Policies governing the confidentiality of external evaluations are established
External Reviews by the schools and the College. The decision concerning confidentiality
will not be delegated below the College or School administrative level.
UCPT should be apprised of the School and College policy at the annual
meeting with the Academic Deans. All letters to external evaluators must
disclose the College or School policy.
Required Statements Confidential
“As a part of the promotion and/or tenure review process, we are soliciting
assessments of Professor_______’s research contributions from academic
colleagues and distinguished professionals. These letters will become part of
the candidate’s promotion and tenure dossier and are treated as confidential by
the University to the extent we are permitted to do so by law.”
Not confidential
“As a part of the promotion and/or tenure review process, we are soliciting
assessments of Professor_______’s research contributions from academic
colleagues and distinguished professionals. These letters will become part of the
candidate’s promotion and tenure dossier. “
Evaluation Focus Evaluators should be sent an appropriately representative body of the
candidate’s work to review. The candidate should have input into the selection
of work to be sent. Evaluators should be requested to review and evaluate the
quality of the candidate's work, including published materials and any work
submitted for publication or completed and ready for submission.
All letters to external evaluators must contain the following: School/College
confidentiality statement, a request for a short form of the individual’s CV,
and identification of the following evaluation areas which must be addressed
by the evaluator at a minimum:
1) Length and capacity of his/her association with the candidate
2) The quality of the candidate’s work
3) The significance of the candidate’s work to the discipline/profession
4) The pattern of productivity reflected in the candidate’s record compared
to discipline characteristics
5) The level of state, regional, national and/or international stature of the
candidate as a result of this work
6) Any special distinction achieved by the candidate
1. External Evaluation of Research, Scholarship, Creative or Artistic
Performance *
(Page 20)
Accompanying Documentation The following materials must be enclosed with this section of the form:
• One copy of the letter requesting evaluations from outside scholars or
professionals
• Copies of all responses to requests (including declines and explanations
of non-responses) original or faxed letters on official letterhead and
signed are required for all external evaluations. Electronic Submission
of External Letters: Any e-mail letter included in the file instead of the
required signed hard copy must be accompanied by a departmental e-
University of Kansas
http://www.provost.ku.edu/faculty/tenure/pt_guidelines_06_07.doc
xviii
Confidentiality of Policies governing the confidentiality of external evaluations are established
External Reviews by the schools and the College. The decision concerning confidentiality
will not be delegated below the College or School administrative level.
UCPT should be apprised of the School and College policy at the annual
meeting with the Academic Deans. All letters to external evaluators must
disclose the College or School policy.
Required Statements Confidential
“As a part of the promotion and/or tenure review process, we are soliciting
assessments of Professor_______’s research contributions from academic
colleagues and distinguished professionals. These letters will become part of
the candidate’s promotion and tenure dossier and are treated as confidential by
the University to the extent we are permitted to do so by law.”
Not confidential
“As a part of the promotion and/or tenure review process, we are soliciting
assessments of Professor_______’s research contributions from academic
colleagues and distinguished professionals. These letters will become part of the
candidate’s promotion and tenure dossier. “
Evaluation Focus Evaluators should be sent an appropriately representative body of the
candidate’s work to review. The candidate should have input into the selection
of work to be sent. Evaluators should be requested to review and evaluate the
quality of the candidate's work, including published materials and any work
submitted for publication or completed and ready for submission.
All letters to external evaluators must contain the following: School/College
confidentiality statement, a request for a short form of the individual’s CV,
and identification of the following evaluation areas which must be addressed
by the evaluator at a minimum:
1) Length and capacity of his/her association with the candidate
2) The quality of the candidate’s work
3) The significance of the candidate’s work to the discipline/profession
4) The pattern of productivity reflected in the candidate’s record compared
to discipline characteristics
5) The level of state, regional, national and/or international stature of the
candidate as a result of this work
6) Any special distinction achieved by the candidate
1. External Evaluation of Research, Scholarship, Creative or Artistic
Performance *
(Page 20)
Accompanying Documentation The following materials must be enclosed with this section of the form:
• One copy of the letter requesting evaluations from outside scholars or
professionals
• Copies of all responses to requests (including declines and explanations
of non-responses) original or faxed letters on official letterhead and
signed are required for all external evaluations. Electronic Submission
of External Letters: Any e-mail letter included in the file instead of the
required signed hard copy must be accompanied by a departmental e-
