External Review for Promotion and Tenure · 101
SAMPLE LETTER – SOLICITATION OF EXTERNAL CONFIDENTIAL
EVALUATION FOR INDIVIDUALS WHO ARE CANDIDATES FOR PROMOTION TO
The (library unit) is considering the promotion of untenured (current rank and name) to
Librarian II with tenure effective July 1, 20__.
To assist the Library and the University in this consideration, it is the University’s
practice to solicit written evaluations from experts outside the University. These letters are
essential in assisting us to evaluate (name)’s scholarly achievements in librarianship and
(his/her) professional standing in comparison with colleagues in (his/her) field. It is not
necessary that you be personally familiar with (name)’s work or professional contributions.
We request that you draw upon your knowledge of the field and the documentation provided
to evaluate (name).
I am writing to ask if you would send me a confidential letter assessing (name)’s
scholarship and librarianship. We would especially like your evaluation of the originality
and quality of (his/her) achievements, their impact upon the field, and the value of (his/her)
contributions to the profession. We would also appreciate your assessment of (name)’s
accomplishments relative to others in comparable positions in the profession nationally and
internationally, as well as your judgment of whether (his/her) work meets the requirement
for someone being considered for promotion at your institution. In addition, if you are able
to comment upon (name)’s service to the profession, we would appreciate receiving your
assessment in that area.
We would also appreciate it if you would provide us with a short biosketch, including a
brief description of your areas of expertise and current research interests, and/or curriculum
vitae. Finally, please advise us of your relationship to the candidate, if any, and the prior
basis of your knowledge of the candidate’s work, if any.
For your information, I am enclosing a copy of (name)’s curriculum vitae and selected
publications. If you would like to have copies of any of the publications beyond those
which I have enclosed, I will be happy to send them to you. I have also included a copy of
the applicable criteria for librarianship and scholarship to inform your assessment. I would
appreciate your response by no later than (date). If you are unable to respond by then,
please let me know.
I want to assure you that the University will make every effort to maintain the
confidentiality of the letter you write. Let me express in advance our deep appreciation for
your assistance in this matter.