98  ·  Representative Documents:  Policies, Procedures, Guidelines
University of Illinois at Urbana-Champaign
IDEALS Digital Preservation Policy
Sarah L. Shreeves IDEALS Last Updated Nov 2009
IDEALS Digital Preservation Policy
(November 2009)
Preservation, as it applies to library and archives material, can be defined as: "all managerial and
financial considerations including storage and accommodation, provision, staffing levels, policies,
techniques and methods involved in preserving library and archive materials and the information
contained therein." (Mirjam M. Foot, 'Building Blocks for a Preservation Policy.' (London: The National
Preservation Office, 2001): 1.)
Within the context of an institutional repository, these combined activities allow the University to better
ensure access to digital scholarly content for as long as possible by whoever needs it. Committed to
building collections of digital resources and maintaining them for use by students, faculty, scholars, and
the public long into the future, the University of Illinois assumes a long term stewardship obligation for
the content within the institutional repository, the Illinois Digital Environment for Access to Learning and
Scholarship (IDEALS).
The IDEALS Digital Preservation Policy outlines this program's plan to support sustainable access to
deposited content for the foreseeable future. This policy is subject to change as new and emerging
technologies impact our ability to preserve deposited content. However, the development of a reliable
digital archive that adheres to and remains compliant with changing standards and best practices
remains the best opportunity for IDEALS' success as a repository for the research and scholarship of the
University of Illinois.
The IDEALS mandate for ensuring the preservation of deposited digital content stems from three
primary areas of responsibility:
Preservation of Institutional Scholarship: As an institution of higher education, the University of
Illinois is obligated to support scholarship, teaching, and learning. As a repository for locally
produced digital research and scholarship, IDEALS responsibilities include the identification,
stewardship, and preservation of deposited content.
Contractual and Legal Obligation: To the extent that deposited content requires persistent,
contractually mandated legally-binding access, IDEALS is mandated to preserve the content.
Organizational Commitment: The IDEALS partnership and funding is predicated upon the
institution's obligation and commitment to developing a repository that provides access and
preserves locally developed digital research and scholarship
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