Digital Preservation, SPEC Kit 325 (October 2011)

McMillan, Gail; Schultz, Matt; Skinner, Katherine

SPEC Kit 325: Digital Preservation · 131
Job Descriptions

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SPEC Kit 325: Digital Preservation (October 2011) resources

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SPEC Kit 325: Digital Preservation · 131
Job Descriptions

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132 · Representative Documents: Job Descriptions
University of Illinois at Chicago
Digitization Librarian &Associate Professor
DIGITIZATION LIBRARIAN &ASSOCIATE PROFESSOR
DALEY LIBRARY
The Digitization Librarian is responsible for managing and administering the Digital
Programs Department, and is responsible for overseeing the development, operation, and
implementation of digital imaging and photo services for the University Library. As a
department head, the Digitization Librarian participates in the Library's general administrative
processes and long-range planning activities. The position manages a number of direct reports
including 3 FTE academic employees, 1 academic hourly employee, and 1 student employee.
The position reports to the Assistant University Librarian for Information Technology.
Specific duties and responsibilities include:
o overall supervision of departmental staff and services
o identification and implementation of continual improvements and efficiencies within the
Department, its staff, and services through systematic planning, training, statistical
analyses, and evaluation
o implementation of policy decisions and interpretation of library digitization rules and
regulations to departmental staff and the campus community
o assessment of services and products related to digitization work, both as the Library may
provide them and as the Library may purchase them
o coordination of the Library’s digitization programs, policies, and procedures with other
Library units
o representation of the Department in Steering Committee and in other library taskforces
and committees with responsibility for discussion and formulation of library policy
UIC librarians have faculty status and are expected to conduct research, publish and contribute to
professional organizations.
MINIMUM QUALIFICATIONS:
Master’s degree in Library Science from an ALA-accredited program eight years of
professional library experience or equivalent professional experience with increasing
administrative responsibility familiarity with academic environment, especially that of a large
research institution experience at providing public service in libraries, including reference
assistance and user instruction knowledge of and experience with the principles and practices of
access services in an academic library setting.
Knowledge of and experience with the principles and practices of academic library
services and administration, including service objectives, organization and procedures principles
and practices of budget development and administration principles and practices of effective
employee supervision, including selection, training, work evaluation and discipline.
Ability to plan, organize, assign, direct, and review the work of assigned professional,
technical and support staff select, motivate and evaluate staff and provide for their training and
development analyze complex administrative problems, evaluate alternatives, and recommend
effective courses of action prepare clear and concise written reports, correspondence, and
outreach and informational materials establish and maintain effective working relations with a
variety of individuals and groups, including library staff, patrons, common groups and service
providers, including making verbal presentations.
Knowledge of and experience with digital collection management and presentation
softwares and systems, especially CONTENTdm experience using image manipulation software

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SPEC Kit 325: Digital Preservation (October 2011) resources

130 · Representative Documents: Cooperative Agreements
University of Florida
About dLOC: Digitization
http://dloc.com/info/digit
dLOC -Digital Library of the Caribbean
http://dloc.com/info/digit[10/5/11 1:07:58 PM]
Home |About dLOC |Collections |Reports |Digitization |Outreach |Contact
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Acceptable Use, Copyright, and Disclaimer Statement
©2011, All rights reserved
long-term digital preservation of all materials hosted in its collections. The present need for such action in the Caribbean is
urgent, especially in consideration of the region's volatile climate, which renders a more traditional approach to preservation a
daunting challenge for even the finest archives and repositories.
To best assure continued access to at-risk materials, dLOC has formed a partnership with the University of Florida and the
Florida Digital Archive (FDA) to redundantly back-up the entire dLOC collection in a robust, standards-compliant preservation
software architecture based on the Open Archival Information System Reference (OAIS) Model.
Permissions: Rights &Responsibilities
In addition to digitizing materials following preservation standards, dLOC further supports preservation and access by ensuring
that all applicable rights are respected and supported by seeking Internet distribution permissions as needed. Internet
distribution permissions can be required for cultural and documentary heritage rights, privacy rights, and copyright.
Copyright is a property right that seeks to balance the rights of the creator with the rights of the global society. Copyright is but
one of many rights and responsibilities that must be considered when digitizing materials. Digitization makes use of new and
emerging technologies, technologies whose use may not yet have applicable laws supporting their use for the gobal public
good. dLOC observes whichever copyright law affords the greatest protections: either the laws of the partner institution's home
country or the laws of the country of origin.
dLOC partners frequently work with publishers and copyright owners to request permissions. Copyright owners can also grant
permissions and request that their materials be archived by contacting the dLOC Coordinator.
The template for permissions requests and grants of permissions are below:
Permission Request Letter (English)
Demande de Permission (French)
Solicitud de Autorización (Spanish)
Grant of Permisions (English)
Droits des Permis (French)
Concesión de los Permisos (Spanish)
In order to digitize borrowed materials, as is often the case with newspapers, access to the physical copies and permissions
from the copyright holders are required. These are the letters defining usage for borrowed newspapers:
Physical copy lending Agreement (English)
Accord de Prêt pour la Numérisation (French)
Acuerdo de Préstamo para la Digitalización (Spanish)

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Page 7Survey Results click to expand contents

Page 77Representative Documents click to expand contents

Page 79Policies, Procedures, Guidelines click to expand contents

Page 121Cooperative Agreements click to expand contents

Page 131Job Descriptions click to expand contents

Page 141Data Management click to expand contents

Page 147Selected Resources click to expand contents

SPEC Kit 325: Digital Preservation (October 2011) resources

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SPEC Kit 325: Digital Preservation (October 2011) resources

SPEC Kit 325: Digital Preservation (October 2011) resources