114  ·  Representative Documents:  Policies, Procedures, Guidelines
University of Utah
Organizational Policy Framework
Special Collections
Digital Technologies
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J. WILLARD MARRIOTT LIBRARY, 295 S 1500 E SLC, UT 84112-0860 801.581.8558 FAX 801.585.3464
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Digital Preservation
Program Overview Organizational Policy Framework Appendices Preservation Decision Checklist
The J. Willard Marriott Library (hereafter, Library), in keeping with its mission, serves as a trusted caretaker of the Library's
collections of enduring value1, including those in digital format. The Digital Preservation Policy Framework supports this mission and
is the highest level digital preservation policy document at the Library. The framework makes explicit the Library's commitment to
preserving its digital collections through a comprehensive digital preservation program for both born- analog and born-digital
collections. The framework reflects the goals defined in the Library's SMART goals 2008-2009 and contains references to other
relevant Library policies and procedures. The audience for the framework includes Library employees, digital content contributors,
donors, and users.
Although many programs and projects both within and outside the Library make objects available to users online, digital preservation
implies more than making an object available in a digital format. Digital preservation has been defined by the American Library
Association (ALA) as “policies, strategies, and actions to ensure access to reformatted and born digital content regardless of the
challenges of media failure and technological change. The goal of digital preservation is the accurate rendering of authenticated
content over time.”
The mandate for digital preservation at the Library is linked to institutional responsibility, legal obligations, scholarly commitment,
contractual obligations and grants, and membership services (such as Utah Academic Library Consortium (UALC), Greater Western
Library Alliance, Mountain West Digital Library (MWDL), etc). Special Collections, Information Technology, University Archives and
the Institutional Repository all have missions, whether explicit or implicit, to collect, preserve, and provide access to the historical
collections and institutional and scholarly records they hold. In some cases analog preservation will not suffice and the digital
preservation of such objects can be inferred.
Additionally, the Library receives grant funding to ensure that specific collections are digitized and made available to online users
and the sustainability and long-term accessibility of those collections is often required.
The Library also provides services for outside institutions that need items digitized and made available online. As part of these
services, the long–term preservation of selected materials has been written into many formal agreements.
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