SPEC Kit 345: Shared Print Programs · 89
Please specify the other location. N=5
590 field of local MARC record
A list of titles and contributing institutions is maintained on the Scholars Trust program page on the ASERL website.
Please note: Participating libraries agree to document retention agreements in the MARC 583 field within their local
holding records by December 31, 2016 (this does not include the use of a separate shared print OCLC symbol).
FLARE retains all items and the FLARE holdings records use a separate shared print OCLC symbol (FLARE) and the
MARC 583 field to designate retention commitments.
Individual libraries do not make retention commitments as all materials are sent to an off-site storage facility.
Items retained by participating libraries are identified in local catalogs using the MARC 583 field to designate
retention commitments.
CHARACTERISTICS OF COLLECTIONS: RETAINED ITEMS
29. What publication types are being retained? Check all that apply. N=21
Journals 16 76%
Monographs 10 48%
Indexes to retained journals and serials 7 33%
Supplements to retained journals and serials 7 33%
Federal government documents 4 19%
Other government documents 4 19%
Other publication types 4 19%
Please specify the other publication types. N=4
Art slides (ARTSTOR Hartill Collection), microforms (EEBO)
Atlases and other over-sized print materials
The policy covers both periodicals and monographs. It has only been implemented with periodicals to date due to the
difficulty of accurately determining whether monographs are duplicates or not based solely on MARC data. We are
working on a project to identify monographic duplicates with Sustainable Collections Services at this time.
We have a collection development policy that defines the categories of US primary legal materials in some cases this
includes commercial versions of government documents, e.g., court reporters.
30. Are ancillary materials in non-print formats retained? N=20
Yes 8 40%
No 12 60%
Please specify the other location. N=5
590 field of local MARC record
A list of titles and contributing institutions is maintained on the Scholars Trust program page on the ASERL website.
Please note: Participating libraries agree to document retention agreements in the MARC 583 field within their local
holding records by December 31, 2016 (this does not include the use of a separate shared print OCLC symbol).
FLARE retains all items and the FLARE holdings records use a separate shared print OCLC symbol (FLARE) and the
MARC 583 field to designate retention commitments.
Individual libraries do not make retention commitments as all materials are sent to an off-site storage facility.
Items retained by participating libraries are identified in local catalogs using the MARC 583 field to designate
retention commitments.
CHARACTERISTICS OF COLLECTIONS: RETAINED ITEMS
29. What publication types are being retained? Check all that apply. N=21
Journals 16 76%
Monographs 10 48%
Indexes to retained journals and serials 7 33%
Supplements to retained journals and serials 7 33%
Federal government documents 4 19%
Other government documents 4 19%
Other publication types 4 19%
Please specify the other publication types. N=4
Art slides (ARTSTOR Hartill Collection), microforms (EEBO)
Atlases and other over-sized print materials
The policy covers both periodicals and monographs. It has only been implemented with periodicals to date due to the
difficulty of accurately determining whether monographs are duplicates or not based solely on MARC data. We are
working on a project to identify monographic duplicates with Sustainable Collections Services at this time.
We have a collection development policy that defines the categories of US primary legal materials in some cases this
includes commercial versions of government documents, e.g., court reporters.
30. Are ancillary materials in non-print formats retained? N=20
Yes 8 40%
No 12 60%
