SPEC Kit 345: Shared Print Programs · 75
11. Please indicate what activities are performed under the program’s agreement, and who performs
them. Check all that apply. N=20
Activities Contributing
Library
Shared
Print
Coordinator
Archive
Holder
Non-
Archive
Holder
Shared Print
Governance
Group
N
Provide storage space for retained items 6 1 13 0 3 20
Selection of items to retain 5 5 5 1 12 19
Local holdings records updates 12 4 12 1 1 19
Provide access to items 7 2 11 0 2 18
Loan items 6 2 11 0 2 18
Retain items for a defined period of time 5 1 11 0 2 17
Disclose retention commitments 3 5 9 0 7 16
Verify holdings for completeness 10 1 7 0 0 14
Multi-institutional collection analysis 4 7 3 1 8 13
Ship items to retaining libraries 11 2 3 2 0 13
Conservation of items for retention 8 1 7 0 0 13
OCLC uploading 4 2 10 0 1 13
Contribute funds to program 8 1 6 3 4 12
Provide reference services for retained
resources
8 0 5 0 1 12
Fill gaps in holdings 7 3 3 0 2 11
Replace damaged or missing holdings 6 2 5 0 0 11
Acquire print resources 3 0 4 0 0 5
Systematic digitization (not for research
sharing)
1 0 2 0 0 3
Total Responses 18 19 13 5 16 20
Comments N=8
All funding is “in-kind” staff time contributing library to complete online form and “offer” the item retaining library in
accepting, processing, and adding to its collection.
As all shared copies are housed at the facility operated by the consortium, most of the above categories are
not applicable.
As the print program coordinator, NLM develops and hosts the DOCLINE system in which MedPrint commitments are
recorded. DOCLINE provides reports, search interface, and editing of holdings for national commitment. In the future,
NLM expects to exchange print program data with other repositories including OCLC and PAPR.
Due to the nature of our project, many of these items are not applicable. Our shared print policy group will define
“scarcely held,” which could be considered selection of items to retain. Group collection analysis was performed by SCS.
Any verification, preservation, and formalization of retention decisions are up to the individual library.
11. Please indicate what activities are performed under the program’s agreement, and who performs
them. Check all that apply. N=20
Activities Contributing
Library
Shared
Coordinator
Archive
Holder
Non-
Archive
Holder
Shared Print
Governance
Group
N
Provide storage space for retained items 6 1 13 0 3 20
Selection of items to retain 5 5 5 1 12 19
Local holdings records updates 12 4 12 1 1 19
Provide access to items 7 2 11 0 2 18
Loan items 6 2 11 0 2 18
Retain items for a defined period of time 5 1 11 0 2 17
Disclose retention commitments 3 5 9 0 7 16
Verify holdings for completeness 10 1 7 0 0 14
Multi-institutional collection analysis 4 7 3 1 8 13
Ship items to retaining libraries 11 2 3 2 0 13
Conservation of items for retention 8 1 7 0 0 13
OCLC uploading 4 2 10 0 1 13
Contribute funds to program 8 1 6 3 4 12
Provide reference services for retained
resources
8 0 5 0 1 12
Fill gaps in holdings 7 3 3 0 2 11
Replace damaged or missing holdings 6 2 5 0 0 11
Acquire print resources 3 0 4 0 0 5
Systematic digitization (not for research
sharing)
1 0 2 0 0 3
Total Responses 18 19 13 5 16 20
Comments N=8
All funding is “in-kind” staff time contributing library to complete online form and “offer” the item retaining library in
accepting, processing, and adding to its collection.
As all shared copies are housed at the facility operated by the consortium, most of the above categories are
not applicable.
As the print program coordinator, NLM develops and hosts the DOCLINE system in which MedPrint commitments are
recorded. DOCLINE provides reports, search interface, and editing of holdings for national commitment. In the future,
NLM expects to exchange print program data with other repositories including OCLC and PAPR.
Due to the nature of our project, many of these items are not applicable. Our shared print policy group will define
“scarcely held,” which could be considered selection of items to retain. Group collection analysis was performed by SCS.
Any verification, preservation, and formalization of retention decisions are up to the individual library.
