194 · Representative Documents: MOUs and Member Agreements
WESTERN REGIONAL STORAGE TRUST
Western Regional Storage Trust Member Agreement. Attachment 2. WEST Archive Holder/Builder
Responsibilities
WEST Member Agreement Attachment 2 08/19/2011 Attachment 2-1
Western Regional Storage Trust
Member Agreement
Attachment 2
WEST Archive Holder/Builder Responsibilities
WEST Archive Holders and Builders are responsible for archiving print backfiles on behalf of the membership. Archive
Holders and Builders assume the responsibilities described below.
Becoming a WEST Archive Holder/Builder
WEST Archive Holder/Builders and title lists are identified and agreed upon by WEST members once a year. Most
Archive Holders and Builders are identified during the collection analysis process based on certain semi-automated
algorithms library-storage facility affiliations are taken into account in the algorithms. Institutions also have an
opportunity each year to nominate backfiles and to volunteer as Archive Holders/Builders.
Archive Holder Definition
An Archive Holder is an institution (library and/or storage facility) that retains the print backfile for a journal family.
Example 1 (Bronze Archive):
A library holds 2001-2005 for a journal family its affiliated storage facility holds v.1-2000. The storage facility is
declared the Archive Holder for v.1-2000 and the library is declared the Archive Holder for 2001-2005.
Archive Builder Definition
An Archive Builder proactively assembles print holdings from various libraries, validates them and discloses them. Once
the backfile for a journal family is built, the Archive Builder becomes an Archive Holder for that family.
Archive Builders handle Silver, Gold and Platinum Archive types and receive special compensation to provide archive
creation services, described below. The Archive Builder agrees to retain the backfile in environmental conditions
stipulated for the Archive Type.
Archive Builders are usually storage facilities. When an institution does not have a storage facility, the Archive Builder
can be a library.
Example 2 (Silver, Gold, or Platinum Archive):
Two libraries share a storage facility. Library A holds 1986-2005 of a journal family, Library B holds 1955-1985,
and the storage facility holds v.1 to 1950. The storage facility is declared the Archive Builder for the journal
family and is responsible for archiving the complete run the facility calls for, receives and validates the libraries’
holdings and stored holdings according to validation standards for the archive type. The storage facility also calls
for holdings from the broader membership to complete gaps found during validation (e.g. 1951-1954 and other
gaps).
Example 3 (Silver, Gold, or Platinum Archive):
One library (B) has a storage facility and another library (C) in the area that is not formally affiliated with the
facility agrees to contribute holdings, when needed. The storage facility is declared the Archive Builder, and calls
for and validates both libraries’ holdings and calls for additional holdings from the broader membership to fill
gaps.
WESTERN REGIONAL STORAGE TRUST
Western Regional Storage Trust Member Agreement. Attachment 2. WEST Archive Holder/Builder
Responsibilities
WEST Member Agreement Attachment 2 08/19/2011 Attachment 2-1
Western Regional Storage Trust
Member Agreement
Attachment 2
WEST Archive Holder/Builder Responsibilities
WEST Archive Holders and Builders are responsible for archiving print backfiles on behalf of the membership. Archive
Holders and Builders assume the responsibilities described below.
Becoming a WEST Archive Holder/Builder
WEST Archive Holder/Builders and title lists are identified and agreed upon by WEST members once a year. Most
Archive Holders and Builders are identified during the collection analysis process based on certain semi-automated
algorithms library-storage facility affiliations are taken into account in the algorithms. Institutions also have an
opportunity each year to nominate backfiles and to volunteer as Archive Holders/Builders.
Archive Holder Definition
An Archive Holder is an institution (library and/or storage facility) that retains the print backfile for a journal family.
Example 1 (Bronze Archive):
A library holds 2001-2005 for a journal family its affiliated storage facility holds v.1-2000. The storage facility is
declared the Archive Holder for v.1-2000 and the library is declared the Archive Holder for 2001-2005.
Archive Builder Definition
An Archive Builder proactively assembles print holdings from various libraries, validates them and discloses them. Once
the backfile for a journal family is built, the Archive Builder becomes an Archive Holder for that family.
Archive Builders handle Silver, Gold and Platinum Archive types and receive special compensation to provide archive
creation services, described below. The Archive Builder agrees to retain the backfile in environmental conditions
stipulated for the Archive Type.
Archive Builders are usually storage facilities. When an institution does not have a storage facility, the Archive Builder
can be a library.
Example 2 (Silver, Gold, or Platinum Archive):
Two libraries share a storage facility. Library A holds 1986-2005 of a journal family, Library B holds 1955-1985,
and the storage facility holds v.1 to 1950. The storage facility is declared the Archive Builder for the journal
family and is responsible for archiving the complete run the facility calls for, receives and validates the libraries’
holdings and stored holdings according to validation standards for the archive type. The storage facility also calls
for holdings from the broader membership to complete gaps found during validation (e.g. 1951-1954 and other
gaps).
Example 3 (Silver, Gold, or Platinum Archive):
One library (B) has a storage facility and another library (C) in the area that is not formally affiliated with the
facility agrees to contribute holdings, when needed. The storage facility is declared the Archive Builder, and calls
for and validates both libraries’ holdings and calls for additional holdings from the broader membership to fill
gaps.
