112 · Representative Documents: Program Descriptions
CONNECTNY
ConnectNY Print Trust Program
ConnectNY Print Trust Program
Approved by CNY Executive Committee February 25, 2014
Goal:
The goal of the CNY Shared Print Trust Program is to preserve legacy print collections across the CNY member
libraries and to provide new options for sharing the costs and efforts of long-term collection management. The
Shared Print Trust consists of sets of print materials that have been identified by specific projects proposed and
developed by CNY libraries that would be held in trust for a specified period of time determined by each project.
The Program acknowledges the importance of local need and local decision-making among the membership, and at
the same time promotes and actively supports the efficiencies of acting as a consortium, with the ultimate goal of
improving all collections and expanding access to them for all users.*
Trust Management Committee:
A Trust Management Committee will be appointed by the CNY Directors’ Council to review Program projects
proposed by an individual member library or a group of member libraries. After approving a project and
determining its scope, schedule and budget, the committee will appoint project coordinators.
Trust Project Process:
Each project will create a set of governing rules, metrics and other criteria for materials to be included, retention
commitments, and a subsequent review period, during which modifications may be made to the original retention
period.
Materials that have been selected for retention in each project must be marked in the catalog records of the holding
library, identifying both the item as being held in trust and the period of time held as pre-determined by the project.
Unless materials have been identified in a catalog record as Trust materials, they are not included in the Trust
Collection. However, in the spirit of the Trust, when a CNY member library is withdrawing items, it should use the
Last Copy Guidelines, (developed by the CNY SCS Working Group 4/13), which describe a process for dealing
with the last remaining CNY copy of an item. These guidelines are now available on the CNY website:
http://connectny.org/about/projects/shared-print-archive-project-oct-2012/
The Future:
In the current archival, library and publishing environment, any print collection management program such as this
one is necessarily provisional. To be useful to members and our users into the future, the Shared Print Trust
Program must be clear in its purposes, poised to anticipate change, and prepared to implement changes that are in
the best interest of the membership.
The Trust Management Committee will ensure that the CNY membership remains informed about evolving
regional and national efforts in the areas of digital publishing, open access programs, and others, with the intention
of both leading and joining such initiatives.
*All CNY member institutions are eligible to participate in any CNY share print project*
Adelphi University ♦ Bard College ♦ Canisius College ♦ Cazenovia College ♦ Colgate University ♦ Hamilton College
Hobart and William Smith Colleges ♦ Le Moyne College ♦ Medaille College ♦ Pace University
Rensselaer Polytechnic Institute ♦ Rochester Institute of Technology ♦ St. Lawrence University ♦ Siena College
Skidmore College ♦ Union College ♦ USMA Library ♦ Vassar College
CONNECTNY
ConnectNY Print Trust Program
ConnectNY Print Trust Program
Approved by CNY Executive Committee February 25, 2014
Goal:
The goal of the CNY Shared Print Trust Program is to preserve legacy print collections across the CNY member
libraries and to provide new options for sharing the costs and efforts of long-term collection management. The
Shared Print Trust consists of sets of print materials that have been identified by specific projects proposed and
developed by CNY libraries that would be held in trust for a specified period of time determined by each project.
The Program acknowledges the importance of local need and local decision-making among the membership, and at
the same time promotes and actively supports the efficiencies of acting as a consortium, with the ultimate goal of
improving all collections and expanding access to them for all users.*
Trust Management Committee:
A Trust Management Committee will be appointed by the CNY Directors’ Council to review Program projects
proposed by an individual member library or a group of member libraries. After approving a project and
determining its scope, schedule and budget, the committee will appoint project coordinators.
Trust Project Process:
Each project will create a set of governing rules, metrics and other criteria for materials to be included, retention
commitments, and a subsequent review period, during which modifications may be made to the original retention
period.
Materials that have been selected for retention in each project must be marked in the catalog records of the holding
library, identifying both the item as being held in trust and the period of time held as pre-determined by the project.
Unless materials have been identified in a catalog record as Trust materials, they are not included in the Trust
Collection. However, in the spirit of the Trust, when a CNY member library is withdrawing items, it should use the
Last Copy Guidelines, (developed by the CNY SCS Working Group 4/13), which describe a process for dealing
with the last remaining CNY copy of an item. These guidelines are now available on the CNY website:
http://connectny.org/about/projects/shared-print-archive-project-oct-2012/
The Future:
In the current archival, library and publishing environment, any print collection management program such as this
one is necessarily provisional. To be useful to members and our users into the future, the Shared Print Trust
Program must be clear in its purposes, poised to anticipate change, and prepared to implement changes that are in
the best interest of the membership.
The Trust Management Committee will ensure that the CNY membership remains informed about evolving
regional and national efforts in the areas of digital publishing, open access programs, and others, with the intention
of both leading and joining such initiatives.
*All CNY member institutions are eligible to participate in any CNY share print project*
Adelphi University ♦ Bard College ♦ Canisius College ♦ Cazenovia College ♦ Colgate University ♦ Hamilton College
Hobart and William Smith Colleges ♦ Le Moyne College ♦ Medaille College ♦ Pace University
Rensselaer Polytechnic Institute ♦ Rochester Institute of Technology ♦ St. Lawrence University ♦ Siena College
Skidmore College ♦ Union College ♦ USMA Library ♦ Vassar College
