114 · Representative Documents: Program Descriptions
CONSORTIUM OF ACADEMIC AND RESEARCH LIBRARIES IN ILLINOIS
Last Copy Project
http://www.carli.illinois.edu/products-services/collections-management/last-copy-project
Last Copy Project |CARLI
http://www.carli.illinois.edu/products-services/collections-management/last-copy-project[11/20/14 7:02:41 PM]
For each item that meets all the eligibility requirements noted above, libraries should
complete the Last Copy web form. Libraries will need to provide the following
information:
Donor library
Contact name
Contact email
Item title, author and ISBN
I-Share control number (if available)
Number of copies in Illinois, as confirmed through I-Share and through WorldCat
OCLC number (if available)
Total number of copies in OCLC WorldCat
UPON SUBMISSION OF THE WEB FORM
Staff at the University of Illinois and CARLI will be notified via email when a library has
offered to donate a last copy. The contact person designated on the Last Copy web
form will receive an email confirmation with an attached book slip for the item. Please
save this email. The UIUC staff will review the information submitted and determine
whether they are able to accept the material.
If UIUC is willing to accept the materials, the donor library will be notified via email
and may proceed with shipping. Materials that the UIUC does not want or cannot house
will be offered to other interested Illinois research libraries. The donor library will be
notified of the next steps in the process.
UPON ACCEPTANCE BY UIUC
The donor library will complete the following steps:
Place a copy of the book slip with the material.
Withdraw record /holdings from donor's local catalog and OCLC.
Ship the materials to UIUC via ILDS (UIU) or via other shipping methods at the
donor’s own expense, using the following address:
Last Copy
44 Main Library
University of Illinois at Urbana-Champaign
1408 W. Gregory Dr.
Urbana, IL 61801
UPON SHIPMENT TO UIUC
All donated material becomes the property of UIUC upon shipment to them. Unless the
donated item meets criteria for addition to the Rare Book Library, UIUC will add item
to circulating collections with a note in the record indicating that they are part of the
“CARLI Last Copy Program.” Items will be available for borrowing. The University of
Illinois at Urbana-Champaign may also choose to keep the materials in long-term
storage, add the materials to the regular collection, digitize the materials, etc. Donated
materials that must be removed from the UIUC collection will be offered to other
research libraries, and to the original donor library before being destroyed.
If you have questions about the project, support@carli.illinois.edu.
COLLECTION MANAGEMENT
COMMITTEE
The Collection Management Committee
works with the CARLI staff and members to
identify, develop, and encourage
cooperation and collaboration in the
development and management of collection
in all formats and media.
Minutes &Reports
providing ready access to recent
monographs that were not held by I-Share
libraries or that had limited availability.
Center for Research Libraries (CRL)
Membership Subsidy
In September 2008, the CARLI Board of
Directors approved a partial subsidy for
CARLI libraries interested in becoming
members of the Center for Research
Libraries, providing participating CARLI
libraries with access to more than 4.5
million publications, archives, and
collections and one million digital resources
to supplement their own humanities,
science, and social science holdings.
DOCUMENTATION INFORMATION GOVERNANCE QUESTIONS
CONSORTIUM OF ACADEMIC AND RESEARCH LIBRARIES IN ILLINOIS
Last Copy Project
http://www.carli.illinois.edu/products-services/collections-management/last-copy-project
Last Copy Project |CARLI
http://www.carli.illinois.edu/products-services/collections-management/last-copy-project[11/20/14 7:02:41 PM]
For each item that meets all the eligibility requirements noted above, libraries should
complete the Last Copy web form. Libraries will need to provide the following
information:
Donor library
Contact name
Contact email
Item title, author and ISBN
I-Share control number (if available)
Number of copies in Illinois, as confirmed through I-Share and through WorldCat
OCLC number (if available)
Total number of copies in OCLC WorldCat
UPON SUBMISSION OF THE WEB FORM
Staff at the University of Illinois and CARLI will be notified via email when a library has
offered to donate a last copy. The contact person designated on the Last Copy web
form will receive an email confirmation with an attached book slip for the item. Please
save this email. The UIUC staff will review the information submitted and determine
whether they are able to accept the material.
If UIUC is willing to accept the materials, the donor library will be notified via email
and may proceed with shipping. Materials that the UIUC does not want or cannot house
will be offered to other interested Illinois research libraries. The donor library will be
notified of the next steps in the process.
UPON ACCEPTANCE BY UIUC
The donor library will complete the following steps:
Place a copy of the book slip with the material.
Withdraw record /holdings from donor's local catalog and OCLC.
Ship the materials to UIUC via ILDS (UIU) or via other shipping methods at the
donor’s own expense, using the following address:
Last Copy
44 Main Library
University of Illinois at Urbana-Champaign
1408 W. Gregory Dr.
Urbana, IL 61801
UPON SHIPMENT TO UIUC
All donated material becomes the property of UIUC upon shipment to them. Unless the
donated item meets criteria for addition to the Rare Book Library, UIUC will add item
to circulating collections with a note in the record indicating that they are part of the
“CARLI Last Copy Program.” Items will be available for borrowing. The University of
Illinois at Urbana-Champaign may also choose to keep the materials in long-term
storage, add the materials to the regular collection, digitize the materials, etc. Donated
materials that must be removed from the UIUC collection will be offered to other
research libraries, and to the original donor library before being destroyed.
If you have questions about the project, support@carli.illinois.edu.
COLLECTION MANAGEMENT
COMMITTEE
The Collection Management Committee
works with the CARLI staff and members to
identify, develop, and encourage
cooperation and collaboration in the
development and management of collection
in all formats and media.
Minutes &Reports
providing ready access to recent
monographs that were not held by I-Share
libraries or that had limited availability.
Center for Research Libraries (CRL)
Membership Subsidy
In September 2008, the CARLI Board of
Directors approved a partial subsidy for
CARLI libraries interested in becoming
members of the Center for Research
Libraries, providing participating CARLI
libraries with access to more than 4.5
million publications, archives, and
collections and one million digital resources
to supplement their own humanities,
science, and social science holdings.
DOCUMENTATION INFORMATION GOVERNANCE QUESTIONS
