176 · Representative Documents: MOUs and Member Agreements
NATIONAL LIBRARY OF MEDICINE
MedPrint-Medical Serials Print Preservation Program Agreement
http://www.nlm.nih.gov/psd/MedPrint_agreement.pdf
Medical Serials Print Preservation Program Agreement (Rev 12/2012) Page |2
NN/LM Regional Medical Libraries (RML) agree to:
1. Publicize the program and solicit participation from libraries in their regions.
2. Manage and monitor participation to ensure to the extent possible that all MedPrint titles are
preserved in each region.
3. Attempt to find replacement libraries to assume responsibility in the event that a participating
library can no longer keep its MedPrint retention commitments.
Participating MedPrint libraries agree to:
1. Retain their MedPrint titles in original print format until September 30, 2036.
2. Validate holdings
a. Verify holdings of each MedPrint title are at least 95% complete at the volume level.
b. Verify that in addition to the articles, their MedPrint volumes contain covers, tables of
contents, administrative matter, advertisements and supplements.
c. Verify that volumes are in usable condition.
3. Maintain records in DOCLINE
a. Enter accurate holdings of MedPrint titles, showing gaps at the volume level for each
bibliographic record.
b. Indicate commitment to national retention program for each title.
c. Review the holdings for accuracy annually.
4. Preserve MedPrint volumes
a. House MedPrint volumes in facilities that maintain moderate and stable levels of
temperature and relative humidity (ideally, 65°F-72°F and 30-50% RH).
b. Protect MedPrint collections with fire suppression, smoke detection and building
security systems. A written collection disaster response and recovery plan is
recommended.
5. Allow its holdings information for MedPrint titles to be exported from DOCLINE for display in
other print retention registries and databases.
6. Provide access to MedPrint titles to onsite patrons and interlibrary loan requestors.
Termination of Agreement
Participating libraries will notify NLM immediately in the event that they are no longer able to meet the
terms of this agreement. The National Library of Medicine may terminate this agreement at any time if
parties fail to meet requirements or if program goals change.
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