SPEC Kit 345: Shared Print Programs · 157
IOWA-WISCONSIN DISTRIBUTED PRINT REPOSITORY
Memorandum of Understanding
http://www.crl.edu/sites/default/files/attachments/misc/Iowa-IowaState-UW-MOU.DOC
MOU: Distributed Print Repository
8/1/2011 Page 2
2.4. Repository Copies are considered to be part of the Holding Library’s working research
collection, and are subject to the Holding Library’s policies regarding access and use.
Repository Copies may be housed in open or closed stacks, may circulate to some or all
members of the Holding Library’s clientele, and may be eligible for interlibrary loan
(including to non-Partner Libraries). However, regardless of the policies governing all other
uses of this material, Partner Libraries have the right to:
2.4.1. Obtain from the Holding Library, free of charge, digitized articles/excerpts from
Repository Copies—handled, whenever possible, by the Holding Library’s existing
interlibrary loan service and
2.4.2. Borrow from the Holding Library, in their original format, Repository Copies for short-
term use at the Partner Library, in those cases when digital copies are insufficient or
infeasible. Some restrictions (such as in-house use) may apply, as determined by the
Holding Library. Again, whenever possible, this access will be provided via the
Holding Library’s existing interlibrary loan service.
2.5. For any given title, Partner Libraries may choose to transfer volumes among themselves to
create a complete journal run in a single Holding Library.
2.5.1. If volumes are transferred from a Partner Library to a Holding Library, the latter’s
local catalog holdings should be revised and volumes should be re-marked as needed,
to minimize confusion.
2.5.2. The previous paragraph (2.5.1) notwithstanding, volumes transferred in this manner are
considered permanent loans between Partner Libraries, as opposed to transfers of
ownership.
2.6. The Holding Library agrees to store Repository Copies in the best environmental and physical
conditions it can reasonably offer.
2.7. The Holding Library determines the need for ongoing repair and conservation of the items
constituting any Repository Copy, based on its own collection management and preservation
objectives.
2.8. The Holding Library will document its retention responsibility for any given title in a manner
that is clear, consistent, and readily available to staff involved in collection management.
2.9. If the Holding Library wishes to withdraw some or all of a Repository Copy prior to the
conclusion of the Term of this Agreement, it will do so only with the approval of all Partner
Libraries.
2.10. The Holding Library will apprise Partner Libraries as quickly as possible if a Repository
Copy undergoes significant damage or loss.
2.11. The Holding Library is responsible for all of the costs and expenses associated with
maintaining and providing access to Repository Copies housed in its local collections.
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