SPEC Kit 345: Shared Print Programs · 147
COMMITTEE ON INSTITUTIONAL COOPERATION
CIC Shared Print Repository MOU
CIC SHARED PRINT REPOSITORY MOU
May 2011
CIC Center for Library Initiatives
Memorandum of Understanding for a CIC Shared Print Repository
Statement of Purpose:
The Library Directors of the Committee on Institutional Cooperation (CIC) are committed
to effective stewardship of library and university resources. That commitment extends to
effective use of library space, maintaining convenient user access to scholarly works,
and to assuring the long-term preservation of legacy print collections. The following
MOU among CIC libraries is intended to support a sustainable program for the retention
and servicing of the appropriate number of print copies required to meet the research
and instructional needs of our universities. These goals will be achieved through the
development of CIC SHARED PRINT REPOSITORY (REPOSITORY), collectively
owned, governed and maintained by PARTICIPATING CIC LIBRARIES.
By executing this Memorandum of Understanding (MOU), PARTICIPATING CIC
LIBRARIES are making a commitment to each other--and conveying to their campus
communities--that they will support long-term retention of CIC legacy print resources,
and that specified best-practices will be adhered to in managing and providing ongoing
access to these resources. Indiana University has committed to develop the initial print
collection in conjunction with the PARTICIPATING CIC LIBRARIES. As the storage
initiative progresses, it is anticipated that print holdings from CIC libraries will be
ingested and managed by several different institutional HOST SITES. The terms of
these hosting arrangements will be 1) specified in separate contractual agreements with
the CIC 2) unanimously endorsed by the Governing Board and 3) reflective of the
principles and practices codified herein.
The name of institution commits to join the CIC SHARED PRINT REPOSITORY, a
collaborative effort of the Committee on Institutional Cooperation and PARTICIPATING
CIC LIBRARIES to support the effective management of print assets held by CIC
Universities. The name of institution will join the REPOSITORY initiative as a
FOUNDING PARTNER, and support the principles, policies and procedures proposed
herein.
1. Governance
The CIC SHARED PRINT REPOSITORY will be guided by a GOVERNING BOARD
composed of the Library Directors of PARTICIPATING CIC LIBRARIES and the Director
of the Center for Library Initiatives (ex officio). This BOARD will administer the overall
directions of the project, including approving policies, budgets, membership fees,
standards, system development, and service strategies.
The GOVERNING BOARD will appoint a CIC SHARED PRINT REPOSITORY
STEERING COMMITTEE, drawn from a subset of Library Directors from
PARTICIPATING CIC LIBRARIES (including at least one Director from a HOST SITE),
the Director or Deputy Director of the CIC Center for Library Initiatives, and the chairs of
various working groups. The Steering Committee will maintain oversight responsibility
COMMITTEE ON INSTITUTIONAL COOPERATION
CIC Shared Print Repository MOU
CIC SHARED PRINT REPOSITORY MOU
May 2011
CIC Center for Library Initiatives
Memorandum of Understanding for a CIC Shared Print Repository
Statement of Purpose:
The Library Directors of the Committee on Institutional Cooperation (CIC) are committed
to effective stewardship of library and university resources. That commitment extends to
effective use of library space, maintaining convenient user access to scholarly works,
and to assuring the long-term preservation of legacy print collections. The following
MOU among CIC libraries is intended to support a sustainable program for the retention
and servicing of the appropriate number of print copies required to meet the research
and instructional needs of our universities. These goals will be achieved through the
development of CIC SHARED PRINT REPOSITORY (REPOSITORY), collectively
owned, governed and maintained by PARTICIPATING CIC LIBRARIES.
By executing this Memorandum of Understanding (MOU), PARTICIPATING CIC
LIBRARIES are making a commitment to each other--and conveying to their campus
communities--that they will support long-term retention of CIC legacy print resources,
and that specified best-practices will be adhered to in managing and providing ongoing
access to these resources. Indiana University has committed to develop the initial print
collection in conjunction with the PARTICIPATING CIC LIBRARIES. As the storage
initiative progresses, it is anticipated that print holdings from CIC libraries will be
ingested and managed by several different institutional HOST SITES. The terms of
these hosting arrangements will be 1) specified in separate contractual agreements with
the CIC 2) unanimously endorsed by the Governing Board and 3) reflective of the
principles and practices codified herein.
The name of institution commits to join the CIC SHARED PRINT REPOSITORY, a
collaborative effort of the Committee on Institutional Cooperation and PARTICIPATING
CIC LIBRARIES to support the effective management of print assets held by CIC
Universities. The name of institution will join the REPOSITORY initiative as a
FOUNDING PARTNER, and support the principles, policies and procedures proposed
herein.
1. Governance
The CIC SHARED PRINT REPOSITORY will be guided by a GOVERNING BOARD
composed of the Library Directors of PARTICIPATING CIC LIBRARIES and the Director
of the Center for Library Initiatives (ex officio). This BOARD will administer the overall
directions of the project, including approving policies, budgets, membership fees,
standards, system development, and service strategies.
The GOVERNING BOARD will appoint a CIC SHARED PRINT REPOSITORY
STEERING COMMITTEE, drawn from a subset of Library Directors from
PARTICIPATING CIC LIBRARIES (including at least one Director from a HOST SITE),
the Director or Deputy Director of the CIC Center for Library Initiatives, and the chairs of
various working groups. The Steering Committee will maintain oversight responsibility
