SPEC Kit 345: Shared Print Programs · 143
CENTRAL IOWA COLLABORATIVE COLLECTIONS INITIATIVE
Memorandum of Understanding (MOU)
https://ci-cci.org/documents/
Should an institution need to withdraw from the group, that library is expected to work in good faith
with the remaining participants to address the resultant implications. This is expected to include
providing ample written notice of withdrawal (six months where possible), supplying the library’s
retention list and identifying redistribution options among the remaining group members.
Governance and Administration
The collaboration shall be governed by a Directors Committee composed of each Library’s senior
administrator. Each institution has one vote on issues concerning the collaboration. The Directors
will meet at least once per year and may elect to meet more often. The annual Directors meeting will
be at a mutually agreed upon date and location.
The Directors Committee may appoint task forces to investigate specific issues. The task force
members will be appointed by the Directors Committee. Each Director will appoint a member or
members from his or her own institution to these task forces. Task forces will meet as needed. Task
force meetings will be led by representatives appointed by Directors Committee.
Current participants
Central College
Drake University
Grand View University
Grinnell College
Simpson College
Addition of new participant libraries
New participant libraries will agree to the mission and goals of the collaboration spelled out in the
MOU. Generally new participant libraries will be added at a data refresh. Libraries that match their
holdings against the shared collection prior to a refresh are required to contribute their library
holdings at the next data refresh. When those libraries receive their retention lists and assume
responsibility for retention titles in the shared collection, they become full participants in the shared
collection. Full participant libraries may vote on issues relating to the MOU and the shared
collection. Prior to that, representatives may attend meetings as nonvoting delegates.
Description and Maintenance of the Shared Print Collection
This agreement covers the set of retention titles to be identified by criteria that will be developed in
the 2013 Sustainable Collection Services (SCS) deselection project. The group data analysis of
collective holdings and individual title circulation will result in the identification of potential
“withdrawal” titles and “retention” titles. The goal is to have a proportional distribution of titles as
well as maintaining two copies of every item. These titles will be assigned by mutual agreement.
The list of the titles a school is responsible for maintaining is called the “retention list.”This
agreement excludes library materials not specifically contained on retention lists or allocated
withdrawal lists developed during the project.
1. Ownership and location of resources
Where possible, two print copies of each withdrawn title will be retained in a shared print collection
distributed among the participant libraries. The two copies will be maintained at two separate
CENTRAL IOWA COLLABORATIVE COLLECTIONS INITIATIVE
Memorandum of Understanding (MOU)
https://ci-cci.org/documents/
Should an institution need to withdraw from the group, that library is expected to work in good faith
with the remaining participants to address the resultant implications. This is expected to include
providing ample written notice of withdrawal (six months where possible), supplying the library’s
retention list and identifying redistribution options among the remaining group members.
Governance and Administration
The collaboration shall be governed by a Directors Committee composed of each Library’s senior
administrator. Each institution has one vote on issues concerning the collaboration. The Directors
will meet at least once per year and may elect to meet more often. The annual Directors meeting will
be at a mutually agreed upon date and location.
The Directors Committee may appoint task forces to investigate specific issues. The task force
members will be appointed by the Directors Committee. Each Director will appoint a member or
members from his or her own institution to these task forces. Task forces will meet as needed. Task
force meetings will be led by representatives appointed by Directors Committee.
Current participants
Central College
Drake University
Grand View University
Grinnell College
Simpson College
Addition of new participant libraries
New participant libraries will agree to the mission and goals of the collaboration spelled out in the
MOU. Generally new participant libraries will be added at a data refresh. Libraries that match their
holdings against the shared collection prior to a refresh are required to contribute their library
holdings at the next data refresh. When those libraries receive their retention lists and assume
responsibility for retention titles in the shared collection, they become full participants in the shared
collection. Full participant libraries may vote on issues relating to the MOU and the shared
collection. Prior to that, representatives may attend meetings as nonvoting delegates.
Description and Maintenance of the Shared Print Collection
This agreement covers the set of retention titles to be identified by criteria that will be developed in
the 2013 Sustainable Collection Services (SCS) deselection project. The group data analysis of
collective holdings and individual title circulation will result in the identification of potential
“withdrawal” titles and “retention” titles. The goal is to have a proportional distribution of titles as
well as maintaining two copies of every item. These titles will be assigned by mutual agreement.
The list of the titles a school is responsible for maintaining is called the “retention list.”This
agreement excludes library materials not specifically contained on retention lists or allocated
withdrawal lists developed during the project.
1. Ownership and location of resources
Where possible, two print copies of each withdrawn title will be retained in a shared print collection
distributed among the participant libraries. The two copies will be maintained at two separate
