76 · Survey Results: Survey Questions and Responses
FLARE does volume level validation, condition assessment, vacuuming and cleaning, conservation housing (and
occasional repair), seeks to fill gaps, applies the FLARE OCLC symbol and uploads FLARE holdings to OCLC and
MANGO, records and FLARE in PAPR. Individual libraries are responsible for updating their own OCLC and MANGO
holdings records.
Our shared print materials are in a repository they are not held by retaining libraries.
SCS facilitated the decision making of retention items and collection analysis that was made by the group.
Shared print coordinator also writes policy, conducts assessments, manages member relations and communications.
12. Please briefly describe what resources the coordinating entity is expected to provide to perform
those activities. N=15
All costs and workload for staffing and maintaining the facilities and retained materials is borne by the library that
undertakes the agreement.
All deduplication and recycling of discarded copies, as well as shelving and access services for retained copies, is
handled by the staff at the central consortial facility.
California Digital Library (CDL) is the Administrative Host for WEST and is expected to provide an administrative
home for the program and program manager. CDL administers member agreements. All resources to perform this
responsibility are provided by WEST members in the form of member fees (and grant funding in the first few years).
Conducts inventory of contributing library’s holdings for each title and reports gaps. Updates holdings records of
contributing library to indicate commitment to Collaborative Print Retention. Determines if and which partner libraries
can fill gaps and indicates on holdings inventory—updates holdings records to indicate commitment to Collaborative
Print Retention. Processes volumes by updating bib and item records according to campus procedures. Moves volumes
to new location (if appropriate). Reports completed titles and new holdings locations.
Consortium provides some staff time maintaining database.
Coordinating body primarily provides analysis, coordination, and allocates funds to perform work of the program.
Governing body selects content for ingest, determines policies.
Facilitate group decision-making at key points in the process and trouble-shoot issues raised by contributing libraries.
FLARE coordinating entity (Smathers Libraries at UF) provides storage facilities and operating staff, including cataloging,
processing, traying, and retrieval acquires shelving and supplies acquires or develops software manages personnel
and fiscal services, including invoicing participating members and manages the governance and coordinates approval
of policies. Less than 1/3rd of the costs are currently funded by participants other than UF.
Funding and working in an advisory capacity with the storage facility to resolve ingest and access issues.
Leadership, recruitment, policy development, contracts, coordination of completion of holdings, disclosure
Online form to facilitate the information regarding the items that are submitted to the program. Staff time to coordinate
the project.
Our Governing Council approves policies and oversees procedures. The actual verification and conservation occur at the
depository level. The Print Depository liaison updates the holdings in OCLC.
FLARE does volume level validation, condition assessment, vacuuming and cleaning, conservation housing (and
occasional repair), seeks to fill gaps, applies the FLARE OCLC symbol and uploads FLARE holdings to OCLC and
MANGO, records and FLARE in PAPR. Individual libraries are responsible for updating their own OCLC and MANGO
holdings records.
Our shared print materials are in a repository they are not held by retaining libraries.
SCS facilitated the decision making of retention items and collection analysis that was made by the group.
Shared print coordinator also writes policy, conducts assessments, manages member relations and communications.
12. Please briefly describe what resources the coordinating entity is expected to provide to perform
those activities. N=15
All costs and workload for staffing and maintaining the facilities and retained materials is borne by the library that
undertakes the agreement.
All deduplication and recycling of discarded copies, as well as shelving and access services for retained copies, is
handled by the staff at the central consortial facility.
California Digital Library (CDL) is the Administrative Host for WEST and is expected to provide an administrative
home for the program and program manager. CDL administers member agreements. All resources to perform this
responsibility are provided by WEST members in the form of member fees (and grant funding in the first few years).
Conducts inventory of contributing library’s holdings for each title and reports gaps. Updates holdings records of
contributing library to indicate commitment to Collaborative Print Retention. Determines if and which partner libraries
can fill gaps and indicates on holdings inventory—updates holdings records to indicate commitment to Collaborative
Print Retention. Processes volumes by updating bib and item records according to campus procedures. Moves volumes
to new location (if appropriate). Reports completed titles and new holdings locations.
Consortium provides some staff time maintaining database.
Coordinating body primarily provides analysis, coordination, and allocates funds to perform work of the program.
Governing body selects content for ingest, determines policies.
Facilitate group decision-making at key points in the process and trouble-shoot issues raised by contributing libraries.
FLARE coordinating entity (Smathers Libraries at UF) provides storage facilities and operating staff, including cataloging,
processing, traying, and retrieval acquires shelving and supplies acquires or develops software manages personnel
and fiscal services, including invoicing participating members and manages the governance and coordinates approval
of policies. Less than 1/3rd of the costs are currently funded by participants other than UF.
Funding and working in an advisory capacity with the storage facility to resolve ingest and access issues.
Leadership, recruitment, policy development, contracts, coordination of completion of holdings, disclosure
Online form to facilitate the information regarding the items that are submitted to the program. Staff time to coordinate
the project.
Our Governing Council approves policies and oversees procedures. The actual verification and conservation occur at the
depository level. The Print Depository liaison updates the holdings in OCLC.
