148 · Representative Documents: MOUs and Member Agreements
COMMITTEE ON INSTITUTIONAL COOPERATION
CIC Shared Print Repository MOU
for selection of material, development of operational processes, disbursement of funds,
and program evaluation. The terms of appointment and succession for members of the
STEERING COMMITTEE, and the scope of the COMMITTEE’S remit, will be specified
by the GOVERNING BOARD. The STEERING COMMITTEE, in turn, may appoint and
oversee functional WORKING GROUPS (e.g., Collections, Technical Services, Public
Services) as needed to accomplish the project’s goals.
2. Administration
The Committee on Institutional Cooperation, in conjunction with the University of Illinois acting
as its fiscal agent, will provide administrative support for the initiative in the form of:
Executing and monitoring agreements with HOST SITES
Managing project finances, including billing PARTICIPATING CIC LIBRARIES and
dispensing project funds to meet obligations to HOST SITES, vendors and other
service providers
Supporting communication about the project and interacting with other regional and
national storage initiatives
Assisting the GOVERNING BOARD and STEERING COMMITTEE with project
assessment, data gathering, and facilitating communication among the various
governance and working groups
Arranging and/or hosting project related meetings
3. Duration/Withdrawal/Termination
This MOU among PARTICIPATING CIC LIBRARIES and the CIC shall be in effect for
five (5) years from the date of first execution, and will be subject to renewal in five (5)
year increments beyond this initial MOU with the written consent of each
PARTICIPATING CIC LIBRARY.
A PARTICIPATING CIC LIBRARY considering withdrawal from the program at the end
of a five-year term should provide notice to the GOVERNING BOARD twelve (12)
months prior to the expiration of this or subsequent MOUs. CIC SHARED PRINT
REPOSITORY materials deposited by a withdrawing library cannot be removed from the
shared collection without the unanimous consent of the GOVERNING BOARD. A
PARTICIPATING LIBRARY that withdraws from the program will have continued access
to its own and other materials deposited during its term of participation. Fees and
terms governing access to REPOSITORY materials by a withdrawing library will be
determined by the GOVERNING BOARD.
The CIC SHARED PRINT REPOSITORY collaboration, and this MOU, can terminate at
any time that all PARTICIPATING CIC LIBRARIES agree mutually to terminate the
program. The Governing Board at the time of termination will develop a dissolution
strategy that fulfills all contractual obligations (e.g., HOST SITES, vendors, the CIC,
other library storage partners, etc.), and supports continued access to the stored
resources in a manner that reasonably satisfies the needs of CIC libraries and users.
4. Ownership
DEPOSITING LIBRARIES will retain ownership of materials designated for the CIC
SHARED PRINT REPOSITORY, but will cede ongoing administrative control of the
content to the one or more HOST SITE(S) storing materials on its behalf.
COMMITTEE ON INSTITUTIONAL COOPERATION
CIC Shared Print Repository MOU
for selection of material, development of operational processes, disbursement of funds,
and program evaluation. The terms of appointment and succession for members of the
STEERING COMMITTEE, and the scope of the COMMITTEE’S remit, will be specified
by the GOVERNING BOARD. The STEERING COMMITTEE, in turn, may appoint and
oversee functional WORKING GROUPS (e.g., Collections, Technical Services, Public
Services) as needed to accomplish the project’s goals.
2. Administration
The Committee on Institutional Cooperation, in conjunction with the University of Illinois acting
as its fiscal agent, will provide administrative support for the initiative in the form of:
Executing and monitoring agreements with HOST SITES
Managing project finances, including billing PARTICIPATING CIC LIBRARIES and
dispensing project funds to meet obligations to HOST SITES, vendors and other
service providers
Supporting communication about the project and interacting with other regional and
national storage initiatives
Assisting the GOVERNING BOARD and STEERING COMMITTEE with project
assessment, data gathering, and facilitating communication among the various
governance and working groups
Arranging and/or hosting project related meetings
3. Duration/Withdrawal/Termination
This MOU among PARTICIPATING CIC LIBRARIES and the CIC shall be in effect for
five (5) years from the date of first execution, and will be subject to renewal in five (5)
year increments beyond this initial MOU with the written consent of each
PARTICIPATING CIC LIBRARY.
A PARTICIPATING CIC LIBRARY considering withdrawal from the program at the end
of a five-year term should provide notice to the GOVERNING BOARD twelve (12)
months prior to the expiration of this or subsequent MOUs. CIC SHARED PRINT
REPOSITORY materials deposited by a withdrawing library cannot be removed from the
shared collection without the unanimous consent of the GOVERNING BOARD. A
PARTICIPATING LIBRARY that withdraws from the program will have continued access
to its own and other materials deposited during its term of participation. Fees and
terms governing access to REPOSITORY materials by a withdrawing library will be
determined by the GOVERNING BOARD.
The CIC SHARED PRINT REPOSITORY collaboration, and this MOU, can terminate at
any time that all PARTICIPATING CIC LIBRARIES agree mutually to terminate the
program. The Governing Board at the time of termination will develop a dissolution
strategy that fulfills all contractual obligations (e.g., HOST SITES, vendors, the CIC,
other library storage partners, etc.), and supports continued access to the stored
resources in a manner that reasonably satisfies the needs of CIC libraries and users.
4. Ownership
DEPOSITING LIBRARIES will retain ownership of materials designated for the CIC
SHARED PRINT REPOSITORY, but will cede ongoing administrative control of the
content to the one or more HOST SITE(S) storing materials on its behalf.
