SPEC Kit 345: Shared Print Programs · 191
WESTERN REGIONAL STORAGE TRUST
Western Regional Storage Trust Member Agreement. Attachment 1. WEST Program Statement
WEST Member Agreement Attachment 1 08/19/2011 Attachment 1-1
Western Regional Storage Trust
Member Agreement
Attachment 1
WEST Program Statement
The Western Regional Storage Trust (WEST) is a distributed print repository program. Under the WEST program,
participating libraries consolidate and validate print holdings at major library storage facilities and at selected campus
locations. As of this time, the WEST Program focuses on archives of retrospective print journals.
Terms and Conditions
1. Membership and Governance
1.1. Members: Academic libraries, research libraries, and library consortia serving the Western region of the United
States are eligible to join WEST as members.
1.2. Membership term: In order to promote stability of the WEST program, members agree to join WEST for an
initial 3-year term.
1.3. Archive Holders: Members that commit to retain materials under the WEST program are known as Archive
Holders. Once a WEST library’s holdings have been analyzed through the WEST program (typically during the
first year of WEST participation), the library is eligible to serve as an Archive Holder beginning in the following
year.
1.4. Archive Builders: Those Archive Holders that agree to ingest and validate newly-archived materials according to
standards developed by WEST are known as Archive Builders.
1.5. Executive Committee: WEST is governed by an Executive Committee—co-chaired by the Co-PIs—that oversees
operation and development of WEST, prepares operating budgets for approval by members, and works to
integrate WEST with related archiving programs nationally and internationally. The Executive Committee is
composed of representatives from nine (9) WEST members (with representatives for Archive Holders, Archive
Builders and Non-Archive Holders), elected by the full WEST membership.
1.6. Operations and Collections Council: The Operations and Collections Council oversees issues related to holdings
disclosure and access/delivery, and develops and monitors a process to select titles for inclusion in the WEST
archive. Members of the Operations and Collections Council are appointed by and serve for terms determined
by the Executive Committee.
1.7. Administrative Host: The Administrative Host is an organization that provides program management, member
support, and fiscal agency for WEST. The WEST Executive Committee is responsible for administering the
contract or other relationship with the Administrative Host. The Administrative Host serves an initial term of 3
years, which may be extended annually or for additional multiple-year terms by mutual agreement. After the
initial term, Administrative Host responsibility may be terminated by either party with a minimum of 12
months’ notice. The California Digital Library serves as the Administrative Host for WEST for the initial 3-year
term January 1, 2011 – December 31, 2013.
2. Archiving
2.1. Selection process: Decisions about which titles will be incorporated into WEST and where they will be
preserved are made via a periodic Collection Voting Model administered by the Operations and Collections
Council with support from WEST staff. Title sets will be routinely identified and prioritized by ongoing collection
analysis. Titles may also be nominated for archiving by WEST member institutions.
2.2. Retention period: Archive Holders agree to maintain WEST archives through December 31, 2035. This date is
known as the WEST Retention Date and represents a period of 25 years from the beginning of the WEST
WESTERN REGIONAL STORAGE TRUST
Western Regional Storage Trust Member Agreement. Attachment 1. WEST Program Statement
WEST Member Agreement Attachment 1 08/19/2011 Attachment 1-1
Western Regional Storage Trust
Member Agreement
Attachment 1
WEST Program Statement
The Western Regional Storage Trust (WEST) is a distributed print repository program. Under the WEST program,
participating libraries consolidate and validate print holdings at major library storage facilities and at selected campus
locations. As of this time, the WEST Program focuses on archives of retrospective print journals.
Terms and Conditions
1. Membership and Governance
1.1. Members: Academic libraries, research libraries, and library consortia serving the Western region of the United
States are eligible to join WEST as members.
1.2. Membership term: In order to promote stability of the WEST program, members agree to join WEST for an
initial 3-year term.
1.3. Archive Holders: Members that commit to retain materials under the WEST program are known as Archive
Holders. Once a WEST library’s holdings have been analyzed through the WEST program (typically during the
first year of WEST participation), the library is eligible to serve as an Archive Holder beginning in the following
year.
1.4. Archive Builders: Those Archive Holders that agree to ingest and validate newly-archived materials according to
standards developed by WEST are known as Archive Builders.
1.5. Executive Committee: WEST is governed by an Executive Committee—co-chaired by the Co-PIs—that oversees
operation and development of WEST, prepares operating budgets for approval by members, and works to
integrate WEST with related archiving programs nationally and internationally. The Executive Committee is
composed of representatives from nine (9) WEST members (with representatives for Archive Holders, Archive
Builders and Non-Archive Holders), elected by the full WEST membership.
1.6. Operations and Collections Council: The Operations and Collections Council oversees issues related to holdings
disclosure and access/delivery, and develops and monitors a process to select titles for inclusion in the WEST
archive. Members of the Operations and Collections Council are appointed by and serve for terms determined
by the Executive Committee.
1.7. Administrative Host: The Administrative Host is an organization that provides program management, member
support, and fiscal agency for WEST. The WEST Executive Committee is responsible for administering the
contract or other relationship with the Administrative Host. The Administrative Host serves an initial term of 3
years, which may be extended annually or for additional multiple-year terms by mutual agreement. After the
initial term, Administrative Host responsibility may be terminated by either party with a minimum of 12
months’ notice. The California Digital Library serves as the Administrative Host for WEST for the initial 3-year
term January 1, 2011 – December 31, 2013.
2. Archiving
2.1. Selection process: Decisions about which titles will be incorporated into WEST and where they will be
preserved are made via a periodic Collection Voting Model administered by the Operations and Collections
Council with support from WEST staff. Title sets will be routinely identified and prioritized by ongoing collection
analysis. Titles may also be nominated for archiving by WEST member institutions.
2.2. Retention period: Archive Holders agree to maintain WEST archives through December 31, 2035. This date is
known as the WEST Retention Date and represents a period of 25 years from the beginning of the WEST
