170 · Representative Documents: MOUs and Member Agreements
MIDWEST COLLABORATIVE FOR LIBRARY SERVICES
MOU for Michigan Shared Print Initiative (Mi-SPI) Participants
http://www.mcls.org/index.php?cID=311
Michigan Shared Print Initiative
MOU Consideration
May 9, 2012
1
MOU for Michigan Shared Print Initiative (MI-SPI) Participants
Project Goals
The project has two distinct goals:
First, to responsibly reduce the size of local print collections by reducing duplication of low
circulating titles among the participating libraries so that library space may be freed up for other uses.
Second, to create and maintain a distributed, shared collection of these identified monograph titles to
ensure that circulating copies of them are retained within the group, readily accessible to group
participants and other Michigan libraries.
Guiding Principles
Participant libraries are committed to work together collaboratively to meet the Project Goals above
for a minimum of 15 years (with options for review, renewal and dissolution as outlined below). We
recognize that some of the specifics of this collaboration including the number of print titles covered,
the participating libraries involved and details of responsibilities are likely to change over time and
that adjustments will be desirable.
The MOU commitment is to work in consultation with each other for 15 years to responsibly,
collaboratively and transparently manage the shared print collection that is a result of our joint
withdrawal and retention actions.
Duration of agreement
Libraries agree to work together collaboratively to meet the two Project Goals of the Michigan
Shared Print Initiative for a minimum of 15 years from the start of the original agreement unless this
agreement is dissolved or superseded by the mutual agreement of a simple majority of the
participants. The length of this agreement may be extended at the end of the original period by
mutual agreement of the group.
Review of the agreement, its terms and implications will occur at no less than three (3) year intervals,
or when a request is supported by a simple majority of full participant libraries.
Release from agreement terms
An individual institution may be released from the agreement for reasons beyond the library’s control
such as a disaster, financial exigency, or a university mandate.
Should an institution need to withdraw from the group, that library is expected to work in good faith
with the remaining participants to address the resultant implications. This is expected to include
providing ample written notice of withdrawal (six months where possible), supplying the library’s
retention list and identifying redistribution options among the remaining group members.
MIDWEST COLLABORATIVE FOR LIBRARY SERVICES
MOU for Michigan Shared Print Initiative (Mi-SPI) Participants
http://www.mcls.org/index.php?cID=311
Michigan Shared Print Initiative
MOU Consideration
May 9, 2012
1
MOU for Michigan Shared Print Initiative (MI-SPI) Participants
Project Goals
The project has two distinct goals:
First, to responsibly reduce the size of local print collections by reducing duplication of low
circulating titles among the participating libraries so that library space may be freed up for other uses.
Second, to create and maintain a distributed, shared collection of these identified monograph titles to
ensure that circulating copies of them are retained within the group, readily accessible to group
participants and other Michigan libraries.
Guiding Principles
Participant libraries are committed to work together collaboratively to meet the Project Goals above
for a minimum of 15 years (with options for review, renewal and dissolution as outlined below). We
recognize that some of the specifics of this collaboration including the number of print titles covered,
the participating libraries involved and details of responsibilities are likely to change over time and
that adjustments will be desirable.
The MOU commitment is to work in consultation with each other for 15 years to responsibly,
collaboratively and transparently manage the shared print collection that is a result of our joint
withdrawal and retention actions.
Duration of agreement
Libraries agree to work together collaboratively to meet the two Project Goals of the Michigan
Shared Print Initiative for a minimum of 15 years from the start of the original agreement unless this
agreement is dissolved or superseded by the mutual agreement of a simple majority of the
participants. The length of this agreement may be extended at the end of the original period by
mutual agreement of the group.
Review of the agreement, its terms and implications will occur at no less than three (3) year intervals,
or when a request is supported by a simple majority of full participant libraries.
Release from agreement terms
An individual institution may be released from the agreement for reasons beyond the library’s control
such as a disaster, financial exigency, or a university mandate.
Should an institution need to withdraw from the group, that library is expected to work in good faith
with the remaining participants to address the resultant implications. This is expected to include
providing ample written notice of withdrawal (six months where possible), supplying the library’s
retention list and identifying redistribution options among the remaining group members.
