SPEC Kit 345: Shared Print Programs · 87
Whenever possible/appropriate, scanned items are placed in the UF digital collections for broad public access. Most
items in FLARE circulate however, bound journals are loaned only to members and limited to in-library use.
25. How are retained titles made known to participants? Check all that apply. N=20
Retention commitments are indicated in local holdings records 13 65%
Retained items use the MARC 583 field to designate retention agreements 13 65%
A list of retained items is made available to shared print participants 11 55%
A list of retained items is made publicly available 8 40%
Retention status is displayed in the local library catalog 9 45%
All items retained under the agreement are represented in a program-specific ILS or discovery system 4 20%
Other method 4 20%
Please briefly describe the other method. N=3
All items are included in a shared instance of Voyager, which serves as the ILS for 7 of our 9 members. Information on
items discarded/retained is recorded there.
FLARE records are visible in WorldCat and other OCLC databases and in the Florida State University System union
catalog, MANGO.
Participating libraries may choose to enter or note retained titles in their local catalogs. If the program continues
after the pilot project, we will make the list of retained items publicly available and register them in PAPR and other
print registries.
UCs do not have a standard method for providing title lists. Right now it’s a hodgepodge of lists posted to websites or
wikis. In the upcoming year, we will work to upgrade disclosure in OCLC to be able to facilitate discovery.
26. Please indicate in which print preservation registries, if any, library staff can find a list of retained
titles and holdings. Check all that apply. N=12
PAPR 7 58%
OCLC Firstsearch 5 42%
Journal Retention Needs Listing (JNRL) 2 17%
DOCLINE 2 17%
Other registry 4 33%
Please specify the other registry. N=4
Amendments to member agreements
ASERL Scholars Trust
We will be adding holding to JRNL later this year.
WorldCat
Whenever possible/appropriate, scanned items are placed in the UF digital collections for broad public access. Most
items in FLARE circulate however, bound journals are loaned only to members and limited to in-library use.
25. How are retained titles made known to participants? Check all that apply. N=20
Retention commitments are indicated in local holdings records 13 65%
Retained items use the MARC 583 field to designate retention agreements 13 65%
A list of retained items is made available to shared print participants 11 55%
A list of retained items is made publicly available 8 40%
Retention status is displayed in the local library catalog 9 45%
All items retained under the agreement are represented in a program-specific ILS or discovery system 4 20%
Other method 4 20%
Please briefly describe the other method. N=3
All items are included in a shared instance of Voyager, which serves as the ILS for 7 of our 9 members. Information on
items discarded/retained is recorded there.
FLARE records are visible in WorldCat and other OCLC databases and in the Florida State University System union
catalog, MANGO.
Participating libraries may choose to enter or note retained titles in their local catalogs. If the program continues
after the pilot project, we will make the list of retained items publicly available and register them in PAPR and other
print registries.
UCs do not have a standard method for providing title lists. Right now it’s a hodgepodge of lists posted to websites or
wikis. In the upcoming year, we will work to upgrade disclosure in OCLC to be able to facilitate discovery.
26. Please indicate in which print preservation registries, if any, library staff can find a list of retained
titles and holdings. Check all that apply. N=12
PAPR 7 58%
OCLC Firstsearch 5 42%
Journal Retention Needs Listing (JNRL) 2 17%
DOCLINE 2 17%
Other registry 4 33%
Please specify the other registry. N=4
Amendments to member agreements
ASERL Scholars Trust
We will be adding holding to JRNL later this year.
WorldCat
