SPEC Kit 345: Shared Print Programs · 187
UNIVERSITY OF FLORIDA
Memorandum of Understanding (MOU) Concerning the FLorida Academic REpository (FLARE)
http://csul.net/sites/csul.fcla.edu/uploads/FLARE-MOU-HDFonly08232012short.pdf
Page 1 of 3
Memorandum of Understanding (MOU)
Concerning the FLorida Academic REpository (FLARE)
[DRAFT -August 22, 2012]
This Memorandum of Understanding is by and between the members of the Council of State
University Libraries (CSUL). The CSUL goal as set forth in this MOU is to provide new options
for sharing the costs and effort of long term retention of low use library materials. The following
MOU provides a mechanism by which the materials designated under this agreement will be
retained and made available as long as the need for them exists, thereby allowing participants to
consider withdrawing duplicates of these items from their campus collections and to rely with
confidence on access to the retained copies. The collective name for materials designated in this
MOU shall be the FLorida Academic REpository (FLARE). The FLARE will be housed
in an upcoming environmentally controlled, carefully inventoried and secure high density facility
(HDF) located in Gainesville, operated by the George A. Smathers Libraries at the University of
Florida (UF). Policies for the operation of the FLARE are available at http://csul.net/node/774.
The parties to this MOU agree to these policies.
1. PARTICIPATION
a. The Original Participants in the FLARE are the 11 institutions in the State
University System (SUS) in Florida on behalf of the CSUL.
b. The Designated Representatives of the Original Participants shall be the CSUL
Deans and Directors who are listed on Exhibit A to this MOU. Exhibit A, which
is incorporated into this MOU and made a part hereof, also includes the notice
provisions to this MOU.
c. When this MOU indicates that approval of the CSUL Deans and Directors is
required, it shall mean the approval of a two-thirds (2/3) majority of the CSUL
Deans and Directors.
d. With the approval of the CSUL Deans and Directors, libraries outside the SUS
may participate in the FLARE by agreeing to the terms of this MOU and the
policies for the operation of the FLARE. Such agreement shall be memorialized
by signing a copy of this MOU.
e. The institutional signatories to this MOU shall be known as the Participating
Libraries. The term Participating Library shall mean all libraries at each
institution that signs this MOU. For the members of the CSUL, the Designated
Representatives of the Participating Libraries shall be the CSUL Deans and
Directors. A library outside of the SUS that is a Participating Library shall
identify a Designated Representative when signing a copy of this MOU.
f. When this MOU indicates that approval of the Participating Libraries is required,
it shall mean the approval of a two-thirds (2/3) majority of the Designated
Representatives of the Participating Libraries.
2. GOVERNANCE
a. The Statewide Storage Task Force (SSTF), charged and in operation since 2008,
will continue to serve as a policy drafting body. One representative from each
Participating Library shall serve on the SSTF.
UNIVERSITY OF FLORIDA
Memorandum of Understanding (MOU) Concerning the FLorida Academic REpository (FLARE)
http://csul.net/sites/csul.fcla.edu/uploads/FLARE-MOU-HDFonly08232012short.pdf
Page 1 of 3
Memorandum of Understanding (MOU)
Concerning the FLorida Academic REpository (FLARE)
[DRAFT -August 22, 2012]
This Memorandum of Understanding is by and between the members of the Council of State
University Libraries (CSUL). The CSUL goal as set forth in this MOU is to provide new options
for sharing the costs and effort of long term retention of low use library materials. The following
MOU provides a mechanism by which the materials designated under this agreement will be
retained and made available as long as the need for them exists, thereby allowing participants to
consider withdrawing duplicates of these items from their campus collections and to rely with
confidence on access to the retained copies. The collective name for materials designated in this
MOU shall be the FLorida Academic REpository (FLARE). The FLARE will be housed
in an upcoming environmentally controlled, carefully inventoried and secure high density facility
(HDF) located in Gainesville, operated by the George A. Smathers Libraries at the University of
Florida (UF). Policies for the operation of the FLARE are available at http://csul.net/node/774.
The parties to this MOU agree to these policies.
1. PARTICIPATION
a. The Original Participants in the FLARE are the 11 institutions in the State
University System (SUS) in Florida on behalf of the CSUL.
b. The Designated Representatives of the Original Participants shall be the CSUL
Deans and Directors who are listed on Exhibit A to this MOU. Exhibit A, which
is incorporated into this MOU and made a part hereof, also includes the notice
provisions to this MOU.
c. When this MOU indicates that approval of the CSUL Deans and Directors is
required, it shall mean the approval of a two-thirds (2/3) majority of the CSUL
Deans and Directors.
d. With the approval of the CSUL Deans and Directors, libraries outside the SUS
may participate in the FLARE by agreeing to the terms of this MOU and the
policies for the operation of the FLARE. Such agreement shall be memorialized
by signing a copy of this MOU.
e. The institutional signatories to this MOU shall be known as the Participating
Libraries. The term Participating Library shall mean all libraries at each
institution that signs this MOU. For the members of the CSUL, the Designated
Representatives of the Participating Libraries shall be the CSUL Deans and
Directors. A library outside of the SUS that is a Participating Library shall
identify a Designated Representative when signing a copy of this MOU.
f. When this MOU indicates that approval of the Participating Libraries is required,
it shall mean the approval of a two-thirds (2/3) majority of the Designated
Representatives of the Participating Libraries.
2. GOVERNANCE
a. The Statewide Storage Task Force (SSTF), charged and in operation since 2008,
will continue to serve as a policy drafting body. One representative from each
Participating Library shall serve on the SSTF.
