Shared Print Programs, SPEC Kit 345 (December 2014)

Crist, Rebecca; Stambaugh, Emily

152 · Representative Documents: MOUs and Member Agreements
COMMITTEE ON INSTITUTIONAL COOPERATION
CIC Shared Print Repository MOU
The terms of this MOU are agreed to as confirmed by the signatures below:
___________________________________
Library Director/University Librarian Date
University Signature Authority Title
Barbara Allen, CIC Director Date

Previous Page Next Page

SPEC Kit 345: Shared Print Programs (December 2014) resources

Free Attachments

Follow Link Shared-Print-Programs-SPEC-Kit-345.pdf

Extracted Text (may have errors)

152 · Representative Documents: MOUs and Member Agreements
COMMITTEE ON INSTITUTIONAL COOPERATION
CIC Shared Print Repository MOU
The terms of this MOU are agreed to as confirmed by the signatures below:
___________________________________
Library Director/University Librarian Date
University Signature Authority Title
Barbara Allen, CIC Director Date

Help

SPEC Kit 345: Shared Print Programs · 151
COMMITTEE ON INSTITUTIONAL COOPERATION
CIC Shared Print Repository MOU
noticeably incomplete, damaged or otherwise compromised items-- from
PARTICIPATING CIC LIBRARIES or other sources as efficient operations
permit. For content ingested from other source libraries, HOST SITES will
perform secondary validation to ensure that the content received matches
updated and supplied holding records, and will likewise attempt to fill-in gaps or
replace incomplete or seriously damaged volumes.
d) While volume level validation is recommended for the broadly distributed journal
backfiles being addressed in the initial phases of this project (Sect. 8c above),
the STEERING COMMITTEE (with input from the WORKING GROUP on
Collections) might recommend or mandate more vigilant review and validation
protocols for some other categories of content likely to be treated in the future,
provided that the added costs for this level of review are accommodated in the
project budget.
e) All content stored on behalf of the CIC will be represented by standard
bibliographic records, and all physical volumes will be represented by an item
record.
f) HOST SITES will carry out standard preservation review, and treatments will be
applied at ingest to maximize the shelf-life of stored content and avoid any
contamination of proximate resources.
g) HOST SITES will develop routines to disclose REPOSITORY holdings to
PARTICIPATING CIC LIBRARIES and others within or beyond the CIC who
might benefit from knowing what content has been secured.
h) HOST SITES will assure that duplicate serial volumes are not ingested unless
explicitly directed to do so by the GOVERNING BOARD, or the STEERING
COMMITTEE acting on behalf of the GOVERNING BOARD.
i) HOST SITES will develop the capability to make print content—or suitable
surrogates-- available to constituents of PARTICIPATING CIC LIBRARIES in
accord with policies and principles developed by the STEERING COMMITTEE
and/or GOVERNING BOARD.
9. Assessment
PARTICIPATING CIC LIBRARIES, with administrative direction provided by the
STEERING COMMITTEE, will review the SHARED PRINT REPOSITORY initiative in
the fourth year of the project, and then every five years subsequent to that to monitor the
ongoing value and efficacy of the program to member libraries.
10. Amendment
This MOU may be amended at any time by a two-thirds vote of the GOVERNING
BOARD, provided that such amendments are consistent with the obligations the
PARTICIPATING LIBRARIES, CIC, and the University of Illinois (as fiscal agent) have
incurred as a result of this MOU.
11. No Partnership or Agency
This MOU is not intended, and shall not be deemed, to create a partnership or otherwise
authorize joint action for any purpose except as specified herein. No party shall act as
agent or representative of any other party except as authorized in accordance with this
MOU.

Previous Page Next Page

SPEC Kit 345: Shared Print Programs (December 2014) resources

SPEC Kit 345: Shared Print Programs · 153
COUNCIL OF PRAIRIE AND PACIFIC UNIVERSITY LIBRARIES
Shared Print Archive Network Member Agreement April 2012
http://www.coppul.ca/sites/default/files/uploads/SPAN%20AgreementApril2012revWEB.pdf
COPPUL Shared Print Archive Network Member agreement page 1
Shared Print Archive Network
Member Agreement April 2012
The Council of Prairie and Pacific Libraries’ Shared Print Archive Network (SPAN) is a distributed
retrospective print repository program. Participating libraries consolidate and validate print journal
backfiles and monographs at major library storage facilities and selected campus locations. The Network
and archiving program may be expanded to include prospective (i.e. current) collections in the future.
Initial phases of the Network will proactively focus on journal backfiles, with a much less managed,
optional process for retention and preservation of scarcely held monographs in member library
collections.
Terms and Conditions
1. Participation and Governance
1.1. Participation: COPPUL member libraries (not including affiliate members) will be eligible to join the
SPAN in its initial phase. In future phases of expansion, affiliate members of COPPUL, other academic
libraries, research libraries, and library consortia serving the Western region of Canada may also be
eligible to participate.
1.2. Term of commitment: In order to promote stability of the Network, participants agree to join for an
initial five (5) year term. The initial term will be April 1, 2012 – March 31, 2017. The agreement renews
automatically for another five year term.
1.3. Archive Holders: Participants that commit to retain materials under the SPAN program are known
as Archive Holders. Once a participating library’s holdings have been analyzed through the SPAN
program, the library is eligible to serve as an Archive Holder beginning in the following year.
1.4. Archive Builders: Participants that agree to proactively build archives by calling for, receiving,
validating and ingesting holdings according to standards developed by SPAN are known as Archive
Builders. Once an archive is built, the Archive Builder becomes an Archive Holder for the title.
1.5. Archive Supporters: Participants that support the stewardship of the scholarly record in the region
but do not retain physical archives locally under the SPAN program are known as Archive Supporters.
1.6. Management Committee: The SPAN is a program of COPPUL. It is run by a Management
Committee that oversees operation and development of the Network, works to integrate the Network
with related archiving programs nationally and internationally, recommends solutions related to
holdings disclosure and access/delivery, and develops and monitors a process to select titles for
inclusion in the COPPUL SPAN archive. The Management Committee is composed of representatives

Previous Page Next Page

Page 9Survey Results click to expand contents

Page 97Representative Documents click to expand contents

Page 99Program Descriptions click to expand contents

Page 139MOUs and Member Agreements click to expand contents

Page 197Selected Resources click to expand contents

SPEC Kit 345: Shared Print Programs (December 2014) resources

All section downloads (PDF) click to expand contents

Free Attachments

Extracted Text (may have errors)

Help

loading

SPEC Kit 345: Shared Print Programs (December 2014) resources

SPEC Kit 345: Shared Print Programs (December 2014) resources