SPEC Kit 345: Shared Print Programs · 173
MIDWEST COLLABORATIVE FOR LIBRARY SERVICES
MOU for Michigan Shared Print Initiative (Mi-SPI) Participants
http://www.mcls.org/index.php?cID=311
Michigan Shared Print Initiative
MOU Consideration
May 9, 2012
4
8. Notification about non-replacement or discard of retention titles
If a participating library knowingly elects not to replace a lost or badly damaged retention list title or
if it replaces a retention title with a later edition it must notify the other participant libraries through
an agreed standard notification mechanism. This will allow other participants, or the group as a whole
to determine if they want to take further replacement actions. It also provides a mechanism by which
the group can monitor and assess losses to the shared collection.
9. Data refresh
Libraries may choose to take part in a data refresh with updated circulation data and additional
libraries’ holdings at regular intervals (anticipated every 3-5 years). Data refresh will provide
additional withdrawal opportunities and extend the shared collection. It may also provide
opportunities to redistribute retention loads.
Participant libraries will not be required to refresh their data. If a library elects not to refresh they will
not be held responsible for retaining additional titles. They will remain responsible for their existing
retention titles unless notified that the refresh has resulted in the removal of titles from their retention
list.
Appended information
Sustainable Collection Services LLC (SCS) proposal for MCLS dated August 4, 2011
Suggested damaged/lost /missing decision guidelines.
MIDWEST COLLABORATIVE FOR LIBRARY SERVICES
MOU for Michigan Shared Print Initiative (Mi-SPI) Participants
http://www.mcls.org/index.php?cID=311
Michigan Shared Print Initiative
MOU Consideration
May 9, 2012
4
8. Notification about non-replacement or discard of retention titles
If a participating library knowingly elects not to replace a lost or badly damaged retention list title or
if it replaces a retention title with a later edition it must notify the other participant libraries through
an agreed standard notification mechanism. This will allow other participants, or the group as a whole
to determine if they want to take further replacement actions. It also provides a mechanism by which
the group can monitor and assess losses to the shared collection.
9. Data refresh
Libraries may choose to take part in a data refresh with updated circulation data and additional
libraries’ holdings at regular intervals (anticipated every 3-5 years). Data refresh will provide
additional withdrawal opportunities and extend the shared collection. It may also provide
opportunities to redistribute retention loads.
Participant libraries will not be required to refresh their data. If a library elects not to refresh they will
not be held responsible for retaining additional titles. They will remain responsible for their existing
retention titles unless notified that the refresh has resulted in the removal of titles from their retention
list.
Appended information
Sustainable Collection Services LLC (SCS) proposal for MCLS dated August 4, 2011
Suggested damaged/lost /missing decision guidelines.
