188 · Representative Documents: MOUs and Member Agreements
UNIVERSITY OF FLORIDA
Memorandum of Understanding (MOU) Concerning the FLorida Academic REpository (FLARE)
http://csul.net/sites/csul.fcla.edu/uploads/FLARE-MOU-HDFonly08232012short.pdf
Page 2 of 3
b. All policies drafted by the SSTF are subject to approval by the Deans and
Directors of the Participating Libraries. This process may include an intermediate
review by the relevant CSUL committees.
c. The HDF will be owned and managed by UF. The FLARE program will be
managed by UF on behalf of the Participating Libraries as set forth in this MOU.
3. ANNUAL ASSESSMENT
a. Operational costs for the FLARE will be borne by the Participating Libraries via
an annual assessment payable to UF on behalf of FLARE. The assessment will be
apportioned based on the prior year student FTE for all Participating Libraries as
calculated and reported to the United States National Center for Education
Statistics Academic Libraries Survey. Payment shall be made within 30 calendar
days of the date of the assessment by UF.
b. This formula may be changed or alternative funding models established with the
approval of the Participating Libraries, in consultation with the SSTF and in
concurrence with UF.
c. The annual assessments will commence with receipt of a certificate of occupancy
for the HDF.
4. OWNERSHIP OF DEPOSITED MATERIALS
a. Ownership of deposited materials is irrevocably transferred to UF on behalf of the
FLARE. Deposited materials will become part of the FLARE collection.
b. Materials sent for deposit in the FLARE by any Participating Library are
considered permanent transfers.
c. All risk of transfer of the materials from the originating library rests with the
originating library until receipt by UF on behalf of the FLARE. The originating
library acknowledges that it has title to the transferred materials and is authorized
to transfer title to the FLARE.
5. DUPLICATE MATERIALS
a. Only one copy of a periodical, serial, edition of a monograph or title as a
microform will be accepted into the FLARE, unless an exception is recommended
by the SSTF and approved by the Participating Libraries.
6. SELECTION OF MATERIALS FOR THE FLARE
a. The FLARE may contain print materials, such as monographs, journals, maps and
photographs, as well as microforms, manuscript and archival materials, and video
and audio recordings.
b. Each Participating Library selects the materials it contributes to the FLARE,
provided such materials comply with this MOU and the related policies.
c. Titles and holdings information about FLARE materials shall be made freely and
easily available via the online public access catalogs of the SUS libraries,
including the union catalog, as well as by entry in OCLC.
7. ACCESS TO MATERIALS IN THE FLARE
a. Requests for FLARE materials may be made via the CSUL Unmediated
Borrowing (UBorrow) system or traditional Interlibrary Loan (ILL). UBorrow
shall be the preferred mechanism for requesting loans.
b. FLARE items may be loaned to any Participating Library and that library has
responsibility for the item from the time it leaves the HDF until it has been
returned to and received by the HDF. If damage or loss occurs, the Participating
UNIVERSITY OF FLORIDA
Memorandum of Understanding (MOU) Concerning the FLorida Academic REpository (FLARE)
http://csul.net/sites/csul.fcla.edu/uploads/FLARE-MOU-HDFonly08232012short.pdf
Page 2 of 3
b. All policies drafted by the SSTF are subject to approval by the Deans and
Directors of the Participating Libraries. This process may include an intermediate
review by the relevant CSUL committees.
c. The HDF will be owned and managed by UF. The FLARE program will be
managed by UF on behalf of the Participating Libraries as set forth in this MOU.
3. ANNUAL ASSESSMENT
a. Operational costs for the FLARE will be borne by the Participating Libraries via
an annual assessment payable to UF on behalf of FLARE. The assessment will be
apportioned based on the prior year student FTE for all Participating Libraries as
calculated and reported to the United States National Center for Education
Statistics Academic Libraries Survey. Payment shall be made within 30 calendar
days of the date of the assessment by UF.
b. This formula may be changed or alternative funding models established with the
approval of the Participating Libraries, in consultation with the SSTF and in
concurrence with UF.
c. The annual assessments will commence with receipt of a certificate of occupancy
for the HDF.
4. OWNERSHIP OF DEPOSITED MATERIALS
a. Ownership of deposited materials is irrevocably transferred to UF on behalf of the
FLARE. Deposited materials will become part of the FLARE collection.
b. Materials sent for deposit in the FLARE by any Participating Library are
considered permanent transfers.
c. All risk of transfer of the materials from the originating library rests with the
originating library until receipt by UF on behalf of the FLARE. The originating
library acknowledges that it has title to the transferred materials and is authorized
to transfer title to the FLARE.
5. DUPLICATE MATERIALS
a. Only one copy of a periodical, serial, edition of a monograph or title as a
microform will be accepted into the FLARE, unless an exception is recommended
by the SSTF and approved by the Participating Libraries.
6. SELECTION OF MATERIALS FOR THE FLARE
a. The FLARE may contain print materials, such as monographs, journals, maps and
photographs, as well as microforms, manuscript and archival materials, and video
and audio recordings.
b. Each Participating Library selects the materials it contributes to the FLARE,
provided such materials comply with this MOU and the related policies.
c. Titles and holdings information about FLARE materials shall be made freely and
easily available via the online public access catalogs of the SUS libraries,
including the union catalog, as well as by entry in OCLC.
7. ACCESS TO MATERIALS IN THE FLARE
a. Requests for FLARE materials may be made via the CSUL Unmediated
Borrowing (UBorrow) system or traditional Interlibrary Loan (ILL). UBorrow
shall be the preferred mechanism for requesting loans.
b. FLARE items may be loaned to any Participating Library and that library has
responsibility for the item from the time it leaves the HDF until it has been
returned to and received by the HDF. If damage or loss occurs, the Participating
