Shared Print Programs, SPEC Kit 345 (December 2014)

Crist, Rebecca; Stambaugh, Emily

128 · Representative Documents: Program Descriptions
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128 · Representative Documents: Program Descriptions
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SPEC Kit 345: Shared Print Programs · 127
NATIONAL LIBRARY OF MEDICINE
MedPrint-Medical Serials Print Preservation Program Overview
http://www.nlm.nih.gov/psd/print_retention_about.html
MedPrint -Medical Serials Print Preservation Program
http://www.nlm.nih.gov/psd/print_retention_about.html[11/21/14 1:41:00 PM]
Contact NLM
Home MedPrint Home Overview
Copyright, Privacy, Accessibility, Site Map, Viewers and Players
U.S. National Library of Medicine, 8600 Rockville Pike, Bethesda, MD 20894
National Institutes of Health, Health &Human Services
Freedom of Information Act, Contact Us
Last reviewed: 04 June 2014
Last updated: 15 March 2013
First published: 27 September 2011
Metadata| Permanence level: Permanent: Dynamic Content
MedPrint -Medical Serials Print Preservation Program
"...let us save what remains: not by vaults and locks which fence them from the public eye and use, in consigning them to the waste of
time, but by such a multiplication of copies, as shall place them beyond the reach of accident." -Thomas Jefferson
February 18, 1791 in a letter to Ebenezer Hazard,
commending his efforts to collect and preserve "valuable historical and state-papers"
The National Network of Libraries of Medicine (NN/LM) and the National Library of Medicine (NLM) are working to ensure the preservation
of and continued access to the literature through a national cooperative medical serials print retention program (MedPrint).
Since 2000, U.S. medical libraries increasingly have shifted their journal subscriptions from traditional print to the electronic journal version
to meet user expectations of immediate access to material 24 hours a day. While this shift has freed limited physical space in libraries,
libraries also have come under pressure to give up physical space to other areas of their parent organizations, and thus have had to
discard print holdings of some, many, or all of their journal titles -limiting access to the years/volumes available online.
Although some publishers have been converting earlier print issues to electronic format, not every digitization project has taken care to
ensure that each article is complete, that the graphics are readable, colors are in proper tones, and that all parts of the journal are in
place --including advertisements and administrative matter, which can provide context for the article and the time period in which it was
published. It is important to note that not all journal titles and volumes have been digitized, and for some volumes and some titles, the
print copy in libraries may be the only record. Furthermore, future access to backfiles at publisher sites cannot be guaranteed. The
potential loss of the archival record is a serious concern for libraries and the research community.
In consultation with the Regional Medical Libraries (RML), NLM has initially identified approximately 250 [Abridged Index Medicus®
(AIM)/PubMed Central® (PMC)] journals as the primary set of materials to preserve in print. Libraries can commit to retain titles beyond
this initial list however they would not be part of this program. The official print retention title list may be expanded at a future time.
The retention model is distributed. Ideally, all titles will be held across all of the eight regions of the NN/LM. The minimum number of
copies to retain in the NN/LM is 12. The NLM copy will be the 13th copy. NLM will work with OCLC on exchanging print retention
information between WorldCat and DOCLINE. This is a voluntary national cooperative program. Funding will not be provided to help
libraries maintain or store the titles they commit to retain.
Library guidelines for MedPrint program participation are:
1. U.S. libraries must be DOCLINE participants to be eligible to serve as participating partners.
2. The period of commitment is 25 years.
3. Libraries must hold the titles they agree to retain from the first published volume until the title ceased in print or, if still published in
print, at least until the year 2000. Libraries are not required to commit to the preceding or succeeding titles. For example, a library
may retain American journal of obstetrics and gynecology (1920- ),but not American journal of obstetrics and diseases of women and
children (1868-1919).
4. Library holdings must be 95% complete at the volume level. Complete holdings are preferred.
5. Journals must have all of their parts in place including covers, tables of contents, advertisements and administrative matter. If your
holdings are in offsite storage, you do not need to visit the facility to verify that all parts are intact. If your holdings are reported as
95% complete in DOCLINE, and you think the collection is in fair to good condition, you may make a commitment to retain a title for
MedPrint.
6. Libraries will record their commitment to the national retention program in DOCLINE.
7. Libraries will maintain accurate level 3 (volume/year) holdings in DOCLINE.
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SPEC Kit 345: Shared Print Programs (December 2014) resources

SPEC Kit 345: Shared Print Programs · 129
PENNSYLVANIA ACADEMIC LIBRARY CONSORTIUM, INC.
PALCI Distributed Print Archive (PDPA)
http://palci-ccd.pbworks.com/w/page/13784118/Distributed%20serials%20archive
palci-ccd /PALCI Distributed Print Archive (PDPA)
http://palci-ccd.pbworks.com/w/page/13784118/Distributed%20serials%20archive[11/20/14 7:51:29 PM]
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PALCI Distributed Print Archive (PDPA)
PALCI distributed serials archive
1. PALCI distributed serials archive
i. Project description
ii. Work group members
iii. Documents
iv. Drafts
Project description
PALCI is developing an archive of print serials for titles published by scholarly societies,
which may be commonly available in electronic format but for which it is felt it may be
helpful to continue to maintain holdings of print volumes, at least for the near future. When
complete, this archive will be distributed among various PALCI insitutitutions. Volumes will be
available for borrowing and research use among PALCI member institutions.
Work group members
Christine Roysdon, Lehigh University (work group leader)
Laverna Saunders, Duquesne University
Sharon Wiles-Young, Lehigh University
Documents
1. PALCI Distributed Storage TF Final Report.doc
2. orbis mou.pdf Draft letter of agreement for distributed storage among OrbisCascade
Alliance members
3. Report on print journal archiving pilot program (from PALCI fall 2007 meeting)
4. Spreadsheet for Distributed Print Journal Archive Project (from PALCI fall 2007
meeting)
5. Distributed archive agreement (version as of May 28, 2008)
6. Distributed archive agreement--as of 03-23-09.doc
7. Backfile comparison among PALCI libraries-- as of August 11, 2008
8. PennStateholdings08.xls
9. PALCI Holdings on OCLC and Online Catalog-examples.doc
10. RLG shared print policy review report.pdf
Drafts
Member Library Agreement--Distributed Print Serials Archive.doc Draft letter of
agreement for distributed storage among PALCI members
PALCIarchive agree_RHK.doc
PALCI archive agreement_RHK-JHB.doc (Final draft as of 10-29-07 to be presented
to PALCI membership at Fall 2007 meeting)
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Page 9Survey Results click to expand contents

Page 97Representative Documents click to expand contents

Page 99Program Descriptions click to expand contents

Page 139MOUs and Member Agreements click to expand contents

Page 197Selected Resources click to expand contents

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