88 · Survey Results: Survey Questions and Responses
27. How are retained titles made known to users? Check all that apply. N=20
Retained items held in place at a member institution appear in that library’s local catalog 14 70%
Retained items held in storage contributed by a library appear in that library’s catalog 8 40%
Retained items appear in members’ local library catalogs as interlibrary loan 7 35%
Retained items held in place at other institutions appear in non-holder institutions’ library catalogs 2 10%
Retained items held in other storage facilities in the group appear in members’ local library catalog 2 10%
Retained items are not visible to users 3 15%
Retained items held in storage contributed by other libraries appear in non-contributing institutions’
library catalogs
1 5%
Other method 8 40%
Please briefly describe the other method. N=8
A group access capability (GAC) facilitates resource sharing and title level discovery in OCLC Firstsearch. No group
catalog has been developed.
Each school handles discovery locally some do not make items visible to users, others do.
FLARE records appear in the Florida State University System union catalog, MANGO. The unique OCLC symbol FLARE
appears in the MANGO and OCLC records. Individual institutions can merge FLARE records into their local catalogs if
they wish.
Items also appear in shared catalog. Holding information is added to OCLC.
Reports of holdings are available to participants. DOCLINE provides a search interface to library holdings with a filter
on national commitment to print retention. Each holdings record includes a field indicating whether holdings record is
included in the national print retention program, MedPrint.
Retained items appear in the union catalog based on the shared Voyager system.
Retained items either appear in the local library catalog, the shared depository catalog, and the OhioLINK union catalog.
Some of the institutions have discovery systems.
28. Where are retention commitments recorded? Check all that apply. N=19
Items retained by participating libraries are identified in local holdings records, using separate
shared print OCLC symbols and the MARC 583 field to designate retention commitments
9 47%
All items retained under the agreement are represented in a program-specific database or ILS 6 32%
Title lists are recorded in a formal agreement 4 21%
Retention commitments are recorded in a standard print preservation registry 4 21%
Other location 5 26%
27. How are retained titles made known to users? Check all that apply. N=20
Retained items held in place at a member institution appear in that library’s local catalog 14 70%
Retained items held in storage contributed by a library appear in that library’s catalog 8 40%
Retained items appear in members’ local library catalogs as interlibrary loan 7 35%
Retained items held in place at other institutions appear in non-holder institutions’ library catalogs 2 10%
Retained items held in other storage facilities in the group appear in members’ local library catalog 2 10%
Retained items are not visible to users 3 15%
Retained items held in storage contributed by other libraries appear in non-contributing institutions’
library catalogs
1 5%
Other method 8 40%
Please briefly describe the other method. N=8
A group access capability (GAC) facilitates resource sharing and title level discovery in OCLC Firstsearch. No group
catalog has been developed.
Each school handles discovery locally some do not make items visible to users, others do.
FLARE records appear in the Florida State University System union catalog, MANGO. The unique OCLC symbol FLARE
appears in the MANGO and OCLC records. Individual institutions can merge FLARE records into their local catalogs if
they wish.
Items also appear in shared catalog. Holding information is added to OCLC.
Reports of holdings are available to participants. DOCLINE provides a search interface to library holdings with a filter
on national commitment to print retention. Each holdings record includes a field indicating whether holdings record is
included in the national print retention program, MedPrint.
Retained items appear in the union catalog based on the shared Voyager system.
Retained items either appear in the local library catalog, the shared depository catalog, and the OhioLINK union catalog.
Some of the institutions have discovery systems.
28. Where are retention commitments recorded? Check all that apply. N=19
Items retained by participating libraries are identified in local holdings records, using separate
shared print OCLC symbols and the MARC 583 field to designate retention commitments
9 47%
All items retained under the agreement are represented in a program-specific database or ILS 6 32%
Title lists are recorded in a formal agreement 4 21%
Retention commitments are recorded in a standard print preservation registry 4 21%
Other location 5 26%
