SPEC Kit 345: Shared Print Programs · 171
MIDWEST COLLABORATIVE FOR LIBRARY SERVICES
MOU for Michigan Shared Print Initiative (Mi-SPI) Participants
http://www.mcls.org/index.php?cID=311
Michigan Shared Print Initiative
MOU Consideration
May 9, 2012
2
Role of MCLS
MCLS will act as the agent for this project in ways that facilitate its success such as monitoring the
project, coordinating communication among participant libraries, communicating with Sustainable
Collection Services LLC (SCS) on behalf of the project, communicating with potential new
participant libraries, bringing the group together for annual meetings and at other times as needed.
Participant Libraries
Participation is open to Michigan state-supported academic libraries that are members of the
Michigan Council of Library Directors (COLD) group. Any COLD member library that retains part
of the shared print collection (designated by a recognized title retention list) is a full participant
library with all the responsibilities and rights outlined in this MOU. The original participant libraries
commit to the project for its full term others will join the project in progress for the remainder of the
agreement.
1. Current participants
Central Michigan University Eastern Michigan University
Grand Valley State University Michigan Technological University
Saginaw Valley State University Wayne State University
Western Michigan University
2. Addition of new participant libraries
Generally new participant libraries will be added at a data refresh. Libraries that match their holdings
against the shared collection prior to a refresh are required to contribute their library holdings at the
next data refresh. When those libraries receive their retention lists and assume responsibility for
retention titles in the shared collection they become full participants in the shared collection. Full
participant libraries may vote on issues relating to the MOU and the shared collection. Prior to that,
representatives may attend meetings as nonvoting delegates.
Description and Maintenance of the Shared Print Collection
This agreement covers a set of 736,236 retention titles identified by criteria developed in the 2011-12
Sustainable Collection Services LLC (SCS) deselection project.
This agreement excludes library materials not specifically contained on retention lists or allocated
withdrawal lists developed during the project. Examples of library materials not covered by the
agreement include but are not limited to: uniquely held items, items added to the collection after
2005, items published after 2005, items other than circulating monographs, items where circulation
exceeds the minimum level (3) at participating libraries.
1. Ownership and location of resources
Two print copies of each withdrawn title will be retained in a shared print collection distributed
among the participant libraries. The two copies will be maintained at two separate designated
participant libraries that already own and have recorded holdings of the title. Libraries will maintain
ownership of their designated retention titles. Retention titles will be housed in facilities operated or
shared by the owning library at the expense of that library.
MIDWEST COLLABORATIVE FOR LIBRARY SERVICES
MOU for Michigan Shared Print Initiative (Mi-SPI) Participants
http://www.mcls.org/index.php?cID=311
Michigan Shared Print Initiative
MOU Consideration
May 9, 2012
2
Role of MCLS
MCLS will act as the agent for this project in ways that facilitate its success such as monitoring the
project, coordinating communication among participant libraries, communicating with Sustainable
Collection Services LLC (SCS) on behalf of the project, communicating with potential new
participant libraries, bringing the group together for annual meetings and at other times as needed.
Participant Libraries
Participation is open to Michigan state-supported academic libraries that are members of the
Michigan Council of Library Directors (COLD) group. Any COLD member library that retains part
of the shared print collection (designated by a recognized title retention list) is a full participant
library with all the responsibilities and rights outlined in this MOU. The original participant libraries
commit to the project for its full term others will join the project in progress for the remainder of the
agreement.
1. Current participants
Central Michigan University Eastern Michigan University
Grand Valley State University Michigan Technological University
Saginaw Valley State University Wayne State University
Western Michigan University
2. Addition of new participant libraries
Generally new participant libraries will be added at a data refresh. Libraries that match their holdings
against the shared collection prior to a refresh are required to contribute their library holdings at the
next data refresh. When those libraries receive their retention lists and assume responsibility for
retention titles in the shared collection they become full participants in the shared collection. Full
participant libraries may vote on issues relating to the MOU and the shared collection. Prior to that,
representatives may attend meetings as nonvoting delegates.
Description and Maintenance of the Shared Print Collection
This agreement covers a set of 736,236 retention titles identified by criteria developed in the 2011-12
Sustainable Collection Services LLC (SCS) deselection project.
This agreement excludes library materials not specifically contained on retention lists or allocated
withdrawal lists developed during the project. Examples of library materials not covered by the
agreement include but are not limited to: uniquely held items, items added to the collection after
2005, items published after 2005, items other than circulating monographs, items where circulation
exceeds the minimum level (3) at participating libraries.
1. Ownership and location of resources
Two print copies of each withdrawn title will be retained in a shared print collection distributed
among the participant libraries. The two copies will be maintained at two separate designated
participant libraries that already own and have recorded holdings of the title. Libraries will maintain
ownership of their designated retention titles. Retention titles will be housed in facilities operated or
shared by the owning library at the expense of that library.
