168 · Representative Documents: MOUs and Member Agreements
MAINE SHARED COLLECTIONS COOPERATIVE
Maine Shared Collections Cooperative (MSCC) Memorandum of Understanding
http://www.maineinfonet.net/mscs/wp-content/uploads/Maine-Shared-Collections-Cooperative-MOU.pdf
2
2.3 Collections and Operations Committee: The program's Collections and Operations Committee
will oversee issues related to the selection of materials for retention, as well as issues related to
holdings disclosure and access/delivery. Members are appointed by and serve for terms determined by
the Executive Committee.
2.4 Administrative Host: Administrative hosting, such as program management and member support,
will be provided under the auspices of the Maine InfoNet Collaborative.
2.5 Membership Fees: The Executive Committee is authorized to set membership fees.
3. Duration of agreement, retention period
3.1 Duration: Libraries agree to retain materials from15 years of date of signing. The memorandum of
understanding and the retention commitment will be reviewed at least once every five years.
3.2 Modification/Amendment: This agreement can be modified or amended with the approval of 2/3
of the Executive Committee.
4. Selection and identification of retained materials
4.1 Selection: During the initial three-year term, monographs and journals will be selected for
retention. After the initial term, other materials may be selected for retention. The Collections and
Operations Committee will identify materials to be retained based on a collection analysis.
4.2 Holdings disclosure: Collection Holders will take all steps to ensure that the retention commitment
is displayed in local and union catalogs and other applicable systems as established in the MSCC
disclosure policy.
5. Retention facilities
Collection Holders agree to maintain MSCC materials in locations suitable for the materials as
established by the Collections and Operations Committee. Items to be retained under this agreement
may be housed in remote storage facilities, closed/secured stacks, or open (public) stacks.
6. Ownership and Maintenance of Retained Materials
6.1 Ownership: Libraries will retain ownership of the titles for which they are a Collection Holder. A
library may donate materials to another library for retention. Materials which are relocated to a
Collection Builder will become property of the Collection Builder (if allowed by state laws and
regulations). Collection Holders agree not to sell, discard, donate, or otherwise relinquish ownership or
control of any of the archived materials prior to the Retention Date, except to transfer materials to a
Collection Builder or with permission of the Collections and Operations Committee.
6.2 Duplicate materials: Members may retain or withdraw duplicate copies of titles retained by a
Collection Holder. No library is required to discard any materials.
6.3 Lost or damaged materials: Libraries are expected to follow their usual workflows and
procedures for identifying, repairing, and replacing retained materials. Original artifactual copies are
always preferred, but facsimiles are acceptable when necessary.
7. Financial obligations
7.1 Financial Support to the MSCC: Members agree to provide financial support to MSCC through
MAINE SHARED COLLECTIONS COOPERATIVE
Maine Shared Collections Cooperative (MSCC) Memorandum of Understanding
http://www.maineinfonet.net/mscs/wp-content/uploads/Maine-Shared-Collections-Cooperative-MOU.pdf
2
2.3 Collections and Operations Committee: The program's Collections and Operations Committee
will oversee issues related to the selection of materials for retention, as well as issues related to
holdings disclosure and access/delivery. Members are appointed by and serve for terms determined by
the Executive Committee.
2.4 Administrative Host: Administrative hosting, such as program management and member support,
will be provided under the auspices of the Maine InfoNet Collaborative.
2.5 Membership Fees: The Executive Committee is authorized to set membership fees.
3. Duration of agreement, retention period
3.1 Duration: Libraries agree to retain materials from15 years of date of signing. The memorandum of
understanding and the retention commitment will be reviewed at least once every five years.
3.2 Modification/Amendment: This agreement can be modified or amended with the approval of 2/3
of the Executive Committee.
4. Selection and identification of retained materials
4.1 Selection: During the initial three-year term, monographs and journals will be selected for
retention. After the initial term, other materials may be selected for retention. The Collections and
Operations Committee will identify materials to be retained based on a collection analysis.
4.2 Holdings disclosure: Collection Holders will take all steps to ensure that the retention commitment
is displayed in local and union catalogs and other applicable systems as established in the MSCC
disclosure policy.
5. Retention facilities
Collection Holders agree to maintain MSCC materials in locations suitable for the materials as
established by the Collections and Operations Committee. Items to be retained under this agreement
may be housed in remote storage facilities, closed/secured stacks, or open (public) stacks.
6. Ownership and Maintenance of Retained Materials
6.1 Ownership: Libraries will retain ownership of the titles for which they are a Collection Holder. A
library may donate materials to another library for retention. Materials which are relocated to a
Collection Builder will become property of the Collection Builder (if allowed by state laws and
regulations). Collection Holders agree not to sell, discard, donate, or otherwise relinquish ownership or
control of any of the archived materials prior to the Retention Date, except to transfer materials to a
Collection Builder or with permission of the Collections and Operations Committee.
6.2 Duplicate materials: Members may retain or withdraw duplicate copies of titles retained by a
Collection Holder. No library is required to discard any materials.
6.3 Lost or damaged materials: Libraries are expected to follow their usual workflows and
procedures for identifying, repairing, and replacing retained materials. Original artifactual copies are
always preferred, but facsimiles are acceptable when necessary.
7. Financial obligations
7.1 Financial Support to the MSCC: Members agree to provide financial support to MSCC through
