178 · Representative Documents: MOUs and Member Agreements
PENNSYLVANIA ACADEMIC LIBRARY CONSORTIUM, INC.
PALCI Distributed Print Archive. Archive Holder Agreement
2
____Open stacks readily available for use by scholars, students, and members of the public
____Available as needed for scanning or photocopying and deliverable via the Archive
Holder’s standard methods of interlibrary loan and document delivery
____Physical volumes available for lending via Interlibrary Loan to other PALCI member
libraries
____Anti-theft devices, such as tattle tape or radio control devices, are applied
____Stored in a physically separate location
____Closed stacks with staff paging
____Locked in a vault
____Other (specify): _____________________________________________
1.3 Cost. Archive Holder will be responsible for costs and expenses associated with
maintaining, preserving, and providing access to the Materials in accordance with this
Agreement.
1.4 Cataloging record. Archive Holder will take the necessary steps to provide complete,
accurate, and up-to-date cataloging about the Materials and their accessibility to patrons and
users. This information will be included in the Archive Holder’s local catalog, maintained on the
PALCI website with the Archive Holder keeping PALCI staff informed of changes to the
information, and in OCLC WorldCat. Archive Holder acknowledges the Materials maintained
under this Agreement may also be disclosed in external databases or catalogs, e.g. PAPR, by
PALCI staff.
2. Environmental and physical conditions
Archive Holder shall store the Materials in the Facility in the best environmental and physical
conditions the Archive Holder can reasonably offer, identical to the conditions maintained for
other similar materials held by the Archive Holder.
3. Maintenance and physical handling
3.1 Review of materials. For materials already held in the Archive Holder’s collection,
Archive Holder acknowledges it has performed a review of the Materials and validates their
completeness and the accuracy of holdings information in the Archive Holder’s catalog and on
record with PALCI. For materials transferred to Archive Holder, Archive Holder will document
the actual holdings received, add those holdings to their catalog, and confirm the records with
PALCI are accurate.
3.2 Physical handling. Archive Holder agrees physical handling of the Materials is limited to
in-library use.
3.3 Repairs and restorations. Archive Holder shall perform such repairs and/or restorations
to the Materials as are possible and necessary to maintain the integrity of the original artifacts.
PENNSYLVANIA ACADEMIC LIBRARY CONSORTIUM, INC.
PALCI Distributed Print Archive. Archive Holder Agreement
2
____Open stacks readily available for use by scholars, students, and members of the public
____Available as needed for scanning or photocopying and deliverable via the Archive
Holder’s standard methods of interlibrary loan and document delivery
____Physical volumes available for lending via Interlibrary Loan to other PALCI member
libraries
____Anti-theft devices, such as tattle tape or radio control devices, are applied
____Stored in a physically separate location
____Closed stacks with staff paging
____Locked in a vault
____Other (specify): _____________________________________________
1.3 Cost. Archive Holder will be responsible for costs and expenses associated with
maintaining, preserving, and providing access to the Materials in accordance with this
Agreement.
1.4 Cataloging record. Archive Holder will take the necessary steps to provide complete,
accurate, and up-to-date cataloging about the Materials and their accessibility to patrons and
users. This information will be included in the Archive Holder’s local catalog, maintained on the
PALCI website with the Archive Holder keeping PALCI staff informed of changes to the
information, and in OCLC WorldCat. Archive Holder acknowledges the Materials maintained
under this Agreement may also be disclosed in external databases or catalogs, e.g. PAPR, by
PALCI staff.
2. Environmental and physical conditions
Archive Holder shall store the Materials in the Facility in the best environmental and physical
conditions the Archive Holder can reasonably offer, identical to the conditions maintained for
other similar materials held by the Archive Holder.
3. Maintenance and physical handling
3.1 Review of materials. For materials already held in the Archive Holder’s collection,
Archive Holder acknowledges it has performed a review of the Materials and validates their
completeness and the accuracy of holdings information in the Archive Holder’s catalog and on
record with PALCI. For materials transferred to Archive Holder, Archive Holder will document
the actual holdings received, add those holdings to their catalog, and confirm the records with
PALCI are accurate.
3.2 Physical handling. Archive Holder agrees physical handling of the Materials is limited to
in-library use.
3.3 Repairs and restorations. Archive Holder shall perform such repairs and/or restorations
to the Materials as are possible and necessary to maintain the integrity of the original artifacts.
