84 Representative Documents: Job Descriptions
UNIVERSITY OF TENNESSEE LIBRARIES
Collections Evaluation &Assessment Coordinator
University of Tennessee Libraries, Knoxville
Position Title: Collections Evaluation &Assessment Coordinator (Exempt Librarian position)
Position Summary:
The Collections Evaluation &Assessment Coordinator is responsible for designing, implementing and managing a
systematic and sustainable collections assessment and evaluation program for the University of Tennessee Libraries.
The Coordinator plans, designs, develops and implements library collection evaluation and assessment initiatives in close
collaboration and consultation with the Libraries’ collection stakeholders including the Head of Research Collections, the
Head of Collections Logistics, the Research Collections Librarian for Technical Services, the Electronic Resources
Librarian, and the Head of Acquisitions &Continuing Resources. The Coordinator works with Subject Librarians to
evaluate and assess collections in their liaison areas, to identify their data needs, and to coordinate information about
order requests, academic program review reports, and gift assessments. The Coordinator has prime responsibility for
facilitating communication about and understanding of the interrelated initiatives and projects that assure Collections
funds are being spent and collection management projects are successfully completed.
Responsibilities
Primary
!Responsible for designing and developing, implementing, and managing an ongoing assessment and evaluation
program for the Libraries’ print and electronic collections.
!Provides support for, facilitates and/or implements library collection evaluation and assessment initiatives in
close collaboration and consultation with the Libraries’ collection stakeholders (Head of Research Collections,
Head of Collections Logistics, the Research Collections Librarian for Technical Services, the Electronic Resources
Librarian, and the Head of Acquisitions &Continuing Resources).
Examples: a. Coordinates a serials/periodical cancellation project.
b. Assists the Head of Collections Logistics with a weeding/transfer project by communicating and
working with Subject Librarians re. their role in the project.
!Responsible for the compilation and reporting of statistical data and working with the Libraries’ Assessment
Office for ongoing assessment of the Libraries’ collections and collection-related programs.
Examples: a. Compiles collection usage statistics on a regular basis and make the statistics available to
Librarians in a usable format.
b. Compiles and monitors statistics related to the Libraries’ DDA program.
c. Provides relevant data from sources such as ILS, Alma Circulation, DDA, and vendor-supplied
statistics to support collection analysis and development decisions.
!Manages the gift program/process for Research Collections and develops procedures for gift workflows.
Examples: a. Works with Subject Librarians in reviewing large gift collection.
b. Negotiates with Cataloging re. the disposition of a gift collection.
!Responsible for the development of the Libraries’ report for Academic Program Reviews and Mid-Cycle Reviews.
Example: Works with a Subject Librarian on their part of the report, assuring their role with the academic
department is accurately described.
!Coordinates order requests received by Research Collections.
Examples: a. Manages the “Suggest a Purchase” program.
b. Serves as the first point of contact for a Subject Librarian’s request for new journal subscriptions
and databases acquires, compiles and communicates the necessary information for evaluation and
purchase decisions.
!Identifies and assures the flow of appropriate information from and to Acquisitions &Continuing Resources.
Example: Manages the distribution of e-mails/communication received related to renewals, price increases,
format changes, new resources, vendor/product updates, etc.
!Serves on the Libraries’ Research Collections Advisory Group.
!Serves as a key member of the Libraries’ assessment network.
UNIVERSITY OF TENNESSEE LIBRARIES
Collections Evaluation &Assessment Coordinator
University of Tennessee Libraries, Knoxville
Position Title: Collections Evaluation &Assessment Coordinator (Exempt Librarian position)
Position Summary:
The Collections Evaluation &Assessment Coordinator is responsible for designing, implementing and managing a
systematic and sustainable collections assessment and evaluation program for the University of Tennessee Libraries.
The Coordinator plans, designs, develops and implements library collection evaluation and assessment initiatives in close
collaboration and consultation with the Libraries’ collection stakeholders including the Head of Research Collections, the
Head of Collections Logistics, the Research Collections Librarian for Technical Services, the Electronic Resources
Librarian, and the Head of Acquisitions &Continuing Resources. The Coordinator works with Subject Librarians to
evaluate and assess collections in their liaison areas, to identify their data needs, and to coordinate information about
order requests, academic program review reports, and gift assessments. The Coordinator has prime responsibility for
facilitating communication about and understanding of the interrelated initiatives and projects that assure Collections
funds are being spent and collection management projects are successfully completed.
Responsibilities
Primary
!Responsible for designing and developing, implementing, and managing an ongoing assessment and evaluation
program for the Libraries’ print and electronic collections.
!Provides support for, facilitates and/or implements library collection evaluation and assessment initiatives in
close collaboration and consultation with the Libraries’ collection stakeholders (Head of Research Collections,
Head of Collections Logistics, the Research Collections Librarian for Technical Services, the Electronic Resources
Librarian, and the Head of Acquisitions &Continuing Resources).
Examples: a. Coordinates a serials/periodical cancellation project.
b. Assists the Head of Collections Logistics with a weeding/transfer project by communicating and
working with Subject Librarians re. their role in the project.
!Responsible for the compilation and reporting of statistical data and working with the Libraries’ Assessment
Office for ongoing assessment of the Libraries’ collections and collection-related programs.
Examples: a. Compiles collection usage statistics on a regular basis and make the statistics available to
Librarians in a usable format.
b. Compiles and monitors statistics related to the Libraries’ DDA program.
c. Provides relevant data from sources such as ILS, Alma Circulation, DDA, and vendor-supplied
statistics to support collection analysis and development decisions.
!Manages the gift program/process for Research Collections and develops procedures for gift workflows.
Examples: a. Works with Subject Librarians in reviewing large gift collection.
b. Negotiates with Cataloging re. the disposition of a gift collection.
!Responsible for the development of the Libraries’ report for Academic Program Reviews and Mid-Cycle Reviews.
Example: Works with a Subject Librarian on their part of the report, assuring their role with the academic
department is accurately described.
!Coordinates order requests received by Research Collections.
Examples: a. Manages the “Suggest a Purchase” program.
b. Serves as the first point of contact for a Subject Librarian’s request for new journal subscriptions
and databases acquires, compiles and communicates the necessary information for evaluation and
purchase decisions.
!Identifies and assures the flow of appropriate information from and to Acquisitions &Continuing Resources.
Example: Manages the distribution of e-mails/communication received related to renewals, price increases,
format changes, new resources, vendor/product updates, etc.
!Serves on the Libraries’ Research Collections Advisory Group.
!Serves as a key member of the Libraries’ assessment network.
