131 SPEC Kit 352: Collection Assessment
School of Music accreditation review
primary access point for music audio and video recordings, as well as all music course reserve materials.
In addition to the resources, the Music Library has the requisite equipment to utilize the audio and video
formats, computer and wireless access, and equipment to copy and/or scan printed resources.
The University of Georgia Libraries has traditionally paid for major expenditures for equipment located
in the music school such as CD compact storage cabinets. In 2015, the Main Library purchased a fifth
new CD compact storage cabinet to accommodate the growing CD collection. The UGA Libraries also
provides and maintains computers for library use and a public photocopier. The Hugh Hodgson School
of Music has paid for incidental purchases, such as headphones. Both the Main Library and the Hugh
Hodgson School of Music purchase audio/video playback equipment at various times.
The Main Library collects material in the arts and humanities, social sciences and business. It also
contains a large government documents collection, the Media Department, and a substantial microform
collection. The Music Research Collection is located on the 2nd Floor of the Main Library, and includes
books, scores, periodicals, and microforms.
As mentioned earlier, the music materials are divided between the Main Library and the Hugh Hodgson
School of Music Library. In the past the administrators of the UGA Libraries, the Hugh Hodgson School of
Music and the Lamar Dodd School of Art have discussed the potential of a fine arts library, but no
progress had been made to further this conversation. In response to faculty and student concerns with
immediate access to Library scores and books housed in the Main Library, several steps have been taken
to provide access to electronic indexes, periodicals, scores, streaming audio and books. While the library
does purchase electronic books and score collections on CD rom, the vast majority of the score and
books in the collection are print. To improve access to these resources the Library has implemented a
delivery system whereby music students and faculty can easily make an online request for circulating
materials to be sent from the any UGA Library to the Hugh Hodgson School of Music Library where they
can be picked up and checked out. The process takes 24 to 48 hours.
Another facility available to music students is the Miller Learning Center. At the heart of campus, this
facility combines an electronic library, providing access to online journals and books, research databases
and electronic indexes with research and study space for 2,240 students, 500 computers with the latest
software, and a pervasive wireless network. Most notably, this facility is open 24 hours a day seven days
a week much of the year in order to provide a unique study and research space available to students.
The budget allocation for all music materials (print and electronic books, scores, sound recordings, video
and databases) for Fiscal Year 2016 is $151,939.00, but the amount expended for music materials will
actually be closer to $160,000 (roughly $10,000 higher) as the figure does not include books which are
purchased via the general account for the YBP approval plan. While not an explicit element in the
University Libraries budget, the allocation structure for Music is similar to other areas and branches
which receive a collection allocation supplied by the Main Library. Allocations for the music collections
are managed by the Head of Music Collections and have been relatively stable for the past 5 years.
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