121 SPEC Kit 352: Collection Assessment
UNIVERSITY OF ROCHESTER LIBRARIES
GreenGlass Data Input Sheet
g. HATHITRUST set to "Items in HathiTrust -Public Domain ONLY"
Set HATHITRUST to “include items that meet the following criteria:
“Items in HATHITRUST Public Domain ONLY”
h. HATHITRUST set to "Items in HathiTrust -In Copyright Only"
Set HATHITRUST to “include items that meet the following criteria:
“Items in HATHITRUST In Copyright ONLY”
a. Total Items
b. Recoded Uses equals zero
c. Added after 1999 710
d. Added after 1999 AND Recorded Uses equals zero 244
e. Added after 2004 413
f. Added after 2004 AND Recorded Uses equals zero 196
g. Added after 2009 185
h. Added after 2009 AND Recorded Uses equals zero 129
Use your creativity here. Bring circ data in if you like.
a.
b.
c.
d.
etc.
a. monographs expenditures per CAR data
expenditures data drawn from CAR group spreadsheet "3 years
allocations for monographs and expenditures for serials" cover
FY12 through FY 14
Saved in Box in the GreenGlass folder "Other data sources"
b. serials expendtures per CAR data
use the latest "Serials payment statement" to get this information.
Isolate the total charges to the fund for the discipline you are
describing here.
c. Approximate number of active subscriptions in FY14 (to estimate this from Serials
payment statement -scan title list for your fund and subtract number of duplicate
payments from the total number of linesfor your fund).
Estimate drawn from serials payment statement. Select the fund
for your disicpline then count the number of unique titles paid for
in this 12 month report.
d. Cost of DDA titles triggered April 2014 through May 2015
Saved in Box in the GreenGlass folder "Other data sources"
e. Number of DDA titles triggered
8. Key specialized licensed databases and online resources
What does the data tell us? What does it not tell us? What data would you like be able to gather
easily in the future?
5. Overall Circulation Start by setting "Location" to include only the main circulating locations
for this discipline (eg. CARLSTACK, RHEESSTACK, ARTSTACK, and/or POA STACK, etc.). Here
we look at charges for items added to the collection first since the inception of Voyager in
1997 and then in 5 year chunks. Record the number of "Matched" items in each category.
9. NOTES:
7. Expenditures on books and subscriptions (3 year average FY 12 through FY 14). Look for this data
in the GreenGlass folder "Other Data Sources:"
https://rochester.box.com/s/md7bpv5jorynwlyx40vfqhs0mhpjtko7.
6. Distribution by LC Class: Optional. Use this area creatively to analyse part(s) of the
collection as you see fit. Here is a link to the LC Classification Outline:
http://www.loc.gov/catdir/cpso/lcco/. Add lines and columns as needed. It will be
incorporated into the "final" worksheet later on.
Type the brief names of the key subject specific licensed databases and online resources for this
discipline.
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