Collection Assessment, SPEC Kit 352 (September 2016)

Harker, Karen R.; Klein, Janette

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Survey Results
SPEC Kit 352: Collection Assessment

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Survey Results
SPEC Kit 352: Collection Assessment

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IV Table of Contents
JSTOR Print Journal Assessment Project �� 100
University of Manitoba Libraries
Collection Evaluation for Programme and Course Changes, Academic
Programme Reviews… �� 101
North Carolina State University Libraries
Collections and Journal Cancellation Review 2014 �� 112
Collections and Journals Review Process �� 113
Explanatory Notes and Factors to Consider �� 115
University of Rochester Libraries
Guiding Principles for Collection Management and Development �� 118
Collection Development and Management staff intranet �� 119
GreenGlass Data Input Sheet �� 120
GreenGlass Annotated Spreadsheet for Chemical Engineering �� 122
Sharing Collection Data
University of Georgia Libraries
School of Music accreditation review �� 126
University of Illinois at Chicago Library
UIC Library Dashboard �� 134
University of Massachusetts Amherst Libraries
Tableau EBL Library View Dashboard �� 135
EBL Library Dashboard by Patron, Title, and Subject �� 136
Five College EBL Totals �� 137
Massachusetts Institute of Technology Libraries
Selector’s Toolkit: Analysis �� 138
National Library of Medicine
Programs and Services Fiscal Year 2014 (excerpts) �� 139
North Carolina State University Libraries
Memo to faculty on Collections Review and Journal Subscriptions �� 145
University of Oregon Libraries
UO Libraries’ Assessment Team �� 147
Statistical Abstract, 2013–2014 (excerpts) �� 148
Western University Libraries
CFRRSC Communication Process �� 153
Serials Review Checklist �� 154
Yale University Library
2015 Charleston Conference presentation (excerpts) �� 158
Selected Resources
Books and Journal Articles �� 166

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SPEC Kit 352: Collection Assessment (September 2016) resources

2 Survey Results: Executive Summary
Introduction
The purpose of this survey was to determine how collection assessment methods, measures, and
practices are currently employed and how the results are used at ARL member libraries. Despite recent
prognostications of radical changes in form and function of libraries (Taiga Forum, 2014), the center
of any current library (physical, virtual, or hybrid) is its collection. There have been notable changes
in collection development, management, format, distribution, organization, and accessibility of these
collections, but the collection remains at the center of librarianship (Bullis &Smith, 2011 Lehman, 2014).
Indeed, because of these changes and the corresponding predictions of radical transformation of library
collections (e.g., reduced physical collections, on-demand purchasing, just-in-time collection building,
etc.), collection evaluation, analysis, and assessment will be needed to manage these activities that are
much more complex than traditional selection.
Librarians have always cared about the quality of their collections (Johnson, 2009 Mosher,
1984), but formal methods of evaluation or assessment have developed primarily from the middle of
the last century. Most complex and discussed among these has been the Conspectus method, but other
methods developed include White’s Brief Tests (White, 2008), circulation and usage analysis (Adams &
Noel, 2008 Hughes, 2012), and citation analysis (Hoffmann &Doucette, July 2012 Kohn &Gordon, 2014
Wical &Vandenbark, 2015). While there have been many articles describing these methods and case
studies of assessments of specific collections, there have been few surveys of assessment or evaluation
practices actually used in libraries.
This survey was developed to better understand and to clarify the processes, procedures, and
approaches used by research libraries related to collections data collection, analysis, and reporting.
The survey was distributed to the 124 ARL member libraries in May 2016. Seventy-one responses were
received by the June deadline, providing a 57% response rate. Although all 71 respondents indicated that
data collection and analysis are integral to collection management, the practices they use vary widely.
The assessment of collections involves both the collecting of data and the analysis of that data.
Because the processes for these activities may be distinct or converged, depending on the institution,
survey questions addressed each activity separately. Attention was paid to the positions of individuals
involved in collection evaluation, analysis, assessment, and data gathering because these processes
involve numerous individuals.
Executive Summary

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Page 1Survey Results click to expand contents

Page 76Representative Documents click to expand contents

Page 77Job Descriptions click to expand contents

Page 90Policies and Procedures click to expand contents

Page 125Sharing Collection Data click to expand contents

Page 165Selected Resources click to expand contents

SPEC Kit 352: Collection Assessment (September 2016) resources

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