132 Representative Documents: Sharing Collection Data
UNIVERSITY OF GEORGIA LIBRARIES
School of Music accreditation review
Expenditures have varied slightly as some continuations and standing orders fluctuate depending on the
number of volumes published and received per year. Since the music budget has remained around
$150,000 with some increases for inflation, no cuts have been needed regarding subscription journals,
complete works and databases. Since increased in the library budget have not been significant, the
addition of new resources has often required the cancellation of some existing resources. Review of
existing subscription resources has become a priority with the goal of identifying resources no longer
needed, thus releasing current funds to subscribe to resources which reflect current needs These
reviews, which are a collaborative effort between the Head of Music Collections and the Music Faculty,
consist of the identification, review and selection of materials for addition or removal. Below is a
summary of the music allocation and general fund that are used for music materials.
Summary of Fund Allocation for Music Materials*
Funds 2014 Expenditure 2015 Expenditure 2016 Allocation
Music Funds $150,762.06 $143,244.43 $151,939.00
General Funds (YBP Books) $10,037.25 $11,589.17 ($10,000.00+)
Total $160,799.31 $154,833.60 ($161,939.00+)
*A detailed breakdown of the budget by material type is found in the Management Documents Portfolio
for the Library and Learning Resources.
Areas for Improvement
The daily delivery of scores from the Main Library to the Music Library for both students and faculty has
been well received, and there are hopes to provide similar services for other types of materials. An
extension of this would be to develop similar delivery services which increase the ease of access to a
broader range of Library materials. For example, Interlibrary Loan Materials which currently require the
user to check out and return items to the Main Library could be delivered directly to the Music Library.
Additionally, articles from print journals could be requested by patrons, digitized by Library staff and
then sent to the requester. The implementation of the services would be applied campus-wide and
would require the cooperation of various Library departments in order to staff and fund all aspects of
these new or expanded services.
Another goal is the addition of more online resources including books, periodicals, scores, streaming
audio and video. As stated earlier, the allocation for music library materials is not increasing but is only
keeping pace with inflation. Adding new online resources or print subscription would require additional
funding or a change in how current funds are allocated. An ongoing goal is the regular evaluation of
existing music resources to determine usage and value to current School of Music programs. The result
would be the cancellation of materials deemed no longer necessary and the addition of more relevant
and in-demand resources. The related goal is pursuing additional funding such as an endowment.
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