Collection Assessment, SPEC Kit 352 (September 2016)

Harker, Karen R.; Klein, Janette

100 Representative Documents: Policies and Procedures
UNIVERSITY OF IOWA LIBRARIES
JSTOR Print Journal Assessment Project
http://www.lib.uiowa.edu/collections/jstor/

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100 Representative Documents: Policies and Procedures
UNIVERSITY OF IOWA LIBRARIES
JSTOR Print Journal Assessment Project
http://www.lib.uiowa.edu/collections/jstor/

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99 SPEC Kit 352: Collection Assessment
UNIVERSITY OF IOWA LIBRARIES
Iowa Framework for Liaison/Subject Librarians (excerpts)
4. Conduct needs assessment as appropriate and selectively measure instructional
outcomes in order to ensure effectiveness of instructional initiatives.
5. Develop and manage physical and/or online learning spaces.
6. Identify areas where new online learning and digital tools can place the Libraries into
the flow of teaching, learning and research, with particular emphasis on ICON, the
University’s course management system
7. Actively participate in the development, coordination and integration of online tools in
support of teaching, learning and research.
Collection Development and Management
1. Build and manage library collections in assigned subject areas:
o Systematically selecting material in all formats (print, manuscripts, digital, data
sets, fixed and streaming multimedia), to serve the current and future research,
teaching, and learning needs of University of Iowa clientele.
o Building on collections of distinction that may also serve regional, national and
international users.
o Managing collection funds efficiently, effectively and in a timely manner.
2. Strategically assess and make decisions regarding the acquisition, retention and
preservation of collections.
3. Discover and recruit institutional scholarly output, research data and other content for
inclusion in the University Libraries’ digital collections.
4. As opportunities arise, develop and maintain relationships with dealers and donors (of
both in-kind and monetary gifts.
5. Work proactively with IT, technical and access services staff on appropriate
arrangement, description, cataloging and provision of access to traditional collections
and electronic resources, such as LibGuides.
Scholarly Communication
1. Educate and inform faculty, graduate students, and campus administrators about
scholarly communication issues. Examples include:
o Helping faculty and graduate students to understand their rights as authors
o Contributing content to copyright and/or scholarly communication web sites
o Make faculty and graduate students aware of alternative publication models in
their discipline.
o Advocate for sustainable models of scholarly communication.
o Assist in the development and creation of tools and services to facilitate
scholarly communication.
2. Institutional Repository (IROnline) and Digital Initiatives. Examples include:
o Help administrators, faculty, and students understand the role of the
institutional repository in building and preserving digital collections
o Work with faculty and departments to promote the institutional repository as a
scholarly communication tool

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SPEC Kit 352: Collection Assessment (September 2016) resources

101 SPEC Kit 352: Collection Assessment
UNIVERSITY OF MANITOBA LIBRARIES
Collection Evaluation for Programme and Course Changes, Academic Programme Reviews…
http://www.umanitoba.ca/libraries/directors_office/images/305_Policy.pdf
305.1
Policy: 305 Page 305.1
Subject: COLLECTION EVALUATION FOR PROGRAMME AND
COURSE CHANGES, ACADEMIC PROGRAMME REVIEWS,
AND RESEARCH CHAIRS
Approved by: Director of Libraries
Contact: Coordinator, Approved: February 1991
Collections Management
Prepared by: Jan Horner Revised: December 19, 2002
Janneka Guise September 21, 2006
Judy Harper September 11, 2009
______________________________________________________________________
POLICY STATEMENT
When academic departments add or modify courses or programmes, or undergo
programme reviews, the departments should notify the Libraries. The liaison librarian for
the relevant subject(s) is responsible for preparing a statement of library support, indicating
whether the Libraries’ collection can (or cannot) support the course or programme.
Liaison librarians are expected to develop and maintain a thorough familiarity with their
collections, and therefore the amount of collection analysis required will vary, depending
on length of time spent as liaison librarian for that subject. This Policy contains
procedures and guidelines to help the liaison librarian in this task.
After preparing the statement, the liaison librarian will give it to the Unit Head for review.
The liaison librarian will then send the statement to the Coordinator, Collections
Management, who will review it and contact the liaison librarian if there are any questions.
The statement will then be forwarded to the Director of Libraries for review. Both the
Director and the Coordinator, Collections Management, will sign the statement. In the
case of Academic Programme Reviews the statement is signed by the liaison librarian(s)
who prepared the statement and the Head of the relevant Unit library as well.
A copy will be made for the Collections Management files and the original document with
the signed form will be returned to the liaison librarian, who will then provide it to the
appropriate faculty member. The liaison librarian should make a copy for the Unit Head.

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Page 1Survey Results click to expand contents

Page 76Representative Documents click to expand contents

Page 77Job Descriptions click to expand contents

Page 90Policies and Procedures click to expand contents

Page 125Sharing Collection Data click to expand contents

Page 165Selected Resources click to expand contents

SPEC Kit 352: Collection Assessment (September 2016) resources

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