46 · Survey Results: Survey Questions and Responses
If yes, please briefly describe how the structure has changed. N=5
At the time of acquisition, the McGill University Archives reported directly to the Office of the Secretariat, and final
approval for larger collections was required by the Secretary-General. Now the McGill University Archives reports to the
Office of the Dean of Trenholme Libraries and approval for substantial new acquisitions is done through a committee
that is chaired by the Dean of Trenholme Libraries.
It was completely community run. It is now in the hands of the university, but largely overseen by a conglomerate of the
university and the 501c3, which serves as a “friends of the library” like institution.
The dedicated Assistant Curator position was added four years after the collection’s 2007 arrival, and the Advisory
Board has continued to evolve and expand.
The Executive Council temporarily (less than a year) had a committee structure that was eliminated due to lack of
functionality and effectiveness.
The governing body has been housed at various institutions across the country with different staff and this has affected
the strength of the collection.
27. Are there any restrictions on use of the collection? N=35
Yes, usage/research is limited to community members only 0
Yes, any publication must be approved in writing by the community 2 6%
Yes, other 3 9%
No 30 86%
Comments N=11
Answered Yes N=4
Applicable restrictions are not covered by above categories.
Some digitized materials are restricted to viewing only on campus.
There are photocopies of University of Colorado transcripts, which by Archives and University Policy require permission
from the Registrar’s Office for access, beyond directory information.
Yes, there are restrictions on the collections, which is determined by provincial privacy legislation and federal
copyright law.
Answered No N=7
No restrictions apply, with the exception of a few selected boxes within constituent sub-collections that have been so
designated by their donors/creators for specified time periods due to personal or privacy concerns.
There are no restrictions beyond standard donor restrictions, or records management restrictions (in the case of student
university records). The collection is open to the public, with special arrangements for private space made for family
visits. Although not restrictions, some collection materials are accompanied with notices indicating the presence of
graphic or disturbing content.
There are very few items that are restricted. As the archivist and personal responsible for the copyright and literary rights
of the items in my collections, I make the decision to provide access to the records on a case-by-case basis.
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