176 · Representative Documents: Job Descriptions
UNIVERSITY OF FLORIDA
Volunteer Coordinator
SUMMARY OF POSITION ROLE/RESPONSIBILITIES:
The Panama Canal Museum (PCM) Collection Volunteer Coordinator is responsible for the daily management of the
volunteer program including the recruitment, training, placement, and recognition of volunteers, development and
monitoring of program budgets, and tracking of all program data. This position coordinates with all departments to assess
needs, develop meaningful responsibilities for volunteers, and provide supplemental training and adequate supervision
and support. Develops new initiatives, partnerships and program opportunities.
The position assists with a federally funded 3-year grant to support the PCM Collection. The grant includes partial
funding for the processing of the collection (approximately 20,000 items), digitization, and exhibition/display of items.
WORKING TITLE: Volunteer Coordinator
Grant funded, time-limited position
End Date: September 30, 2015
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POSITION NUMBER: 00027351
ALL POSITIONS:
ESSENTIAL FUNCTIONS OF THE JOB AND THE PERCENTAGE OF TIME SPENT ON EACH FUNCTION
[NOTE: IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA), IDENTIFY ESSENTIAL
FUNCTIONS OF A JOB REQUIRED TO BE PERFORMED WITH OR WITHOUT REASONABLE
ACCOMMODATIONS. REQUESTS FOR REASONABLE ACCOMMODATIONS TO FACILITATE THE
PERFORMANCE OF ESSENTIAL FUNCTIONS WILL BE GIVEN CAREFUL CONSIDERATION.]
35% Responsible for the recruitment and placement of PCM Collection volunteers. As primary contact, schedules
volunteers for training/work, corresponds with, and recruits appropriate volunteers for processing of the
collection, exhibition preparation, and event coordination and support. Monitors the flow of new and existing
collections and schedules volunteers to inventory and process items appropriately. Recognizes volunteer
contributions through service awards and events (sets tone of support, advocacy, and appreciation of volunteers).
25% Develops, coordinates and hosts training programs for volunteers, documenting instruction, and prepares training
manuals, mentorships with library employees and assesses the success of the training/orientation programs for
volunteers.
20% Maintains a tracking system on volunteer numbers, hours and placement. Provides project data and develops
goals for the Volunteer Program. Reports on the outcomes of the volunteer experience for the grant, Friends, and
advisory groups. Conducts program evaluation studies to inform the decision-making process for the Volunteer
Program and makes changes as appropriate.
10% Interacts with community and donors providing data on the volunteer program and its impact. Coordinates and
tracks remote volunteer opportunities via social media and digital collections.
5% Prepares and monitors program budgets.
MARGINAL FUNCTIONS OF THE JOB AND THE PERCENTAGE OF TIME SPENT ON EACH FUNCTION
[NOTE: FOR PURPOSES OF ADA, THESE FUNCTIONS ARE MARGINAL ONLY TO INDIVIDUALS
CONVERED UDNER THE ADA WHO ARE UNABLE TO PERFORM THESE FUNCTION SIWTH OR
WITHOUT REASONABLE ACCOMODATION BECAUSE OF A COVERED DISABILITY.]
5% Other Duties
Develops/maintains efficient systems for stocking and maintaining program equipment and materials
Responds to informational requests through fax, e-mail, telephone, social media, and visits
Develops and maintains professional peer contacts with partner organizations and internal staff in order stay
current in subject area
Participates in the development and implementation of educational programs and trainings
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