SPEC Kit 343: Library Support for Faculty/Researcher Publishing · 93
Author’s Rights
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Know your copyrights
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Author Addenda
An addendum is intended as a
convenient way to seek the kinds of
rights most academic authors would
Instructions for Using an Author's
University of Iowa Author's
Addendum (pdf)
University of Iowa Author's
Addendum (word document)
CIC Author's Copyright Contract
SPARC Author's Addendum
Science Commons Author's
Creative Commons
Which Publishers are Flexible
about Author's Rights?
Publisher policies and agreements vary
considerably. The SHERPA/RoMEO
database offers a summary of publisher
copyright policies &self-archiving.
While some publishers will not accept
an addendum outright, they might
respond by sending back a second,
more author friendly publishing
Publisher policies change over time,
and the terms stated on their web sites
often vary from the terms of their actual
agreements, so it is important to read
the agreement itself.
Examples of Publisher
Copyright/Publication Agreements:
American Physical Society: copyright is
Why Retain Your Rights?
Often publishers create significant barriers for authors who want to reuse their work, or
allow others to use it. Negotiating changes to these standard agreements can help authors
avoid unfortunate barriers to reuse and sharing.
Some research funders request or require that work created with their funds be made
available openly on the web (example: the NIH requires grant receivers to deposit articles
into PubMed Central, see UI Division of Sponsored Programs' NIH Public Access Policy
web page, or UI Libraries LibGuide on the NIH Public Access Policy for details). Funder
policies can be reviewed in the University of Nottingham’s SHERPA/JULIET web site.
Other institutions also have open access policies or mandates.
Making research and scholarship as widely available as possible supports the University of
Iowa’s mission "to advance scholarly and creative endeavor through leading-edge research
and artistic production to use this research and creativity to enhance undergraduate,
graduate, and professional education, health care, and other services provided to the
people of Iowa, the nation, and the world."
What Are Your Rights?
Know your rights as an author. As the author of a work, you are the copyright holder unless
or until you transfer your rights.
Copyright law gives the creator of copyrighted works exclusive rights, including:
To reproduce the work in copies (e.g., through photocopying)
To distribute copies of the work
To prepare transitional or other derivative works
To perform or display the work publicly
To authorize others to exercise any of these rights
UI authors are often most interested in retaining rights to:
Reuse their work in teaching, future publications, and in all scholarly and
professional activities.
Post their work on the web page (sometimes referred to as “self-archiving”), in a
discipline archive (such as PubMed Central or arXiv), or in an institutional
repository (Iowa Research Online is UI's institutional repository)
Know your rights under Fair Use, the TEACH Act, "public domain," and permissions to use
copyrighted work. Copyright protection exists from the time the work is created in a fixed,
tangible form of expression. However, registering a work for copyright affords the owner
additional legal rights. You can register a work through the Copyright Clearance Center or
directly with the U.S. Copyright Office.
The author of the original works owns the copyright unless the work was for hire and then
the employer owns the copyright. The University’s Intellectual Property Policy, in the
Operations Manual at V-30, addresses when copyright belongs to the University.
Which Rights to Retain
At a minimum: Transfer Copyrights But Reserve Some Rights
Negotiating changes to the standard contract before publication can help authors retain
rights, thus increasing options for authors as well as readership, citation, and impact of the
work itself. Before signing, strikeout and modify language of the publishing contract by
changing the contract from granting "exclusive" rights to the publisher to granting
"non-exclusive" rights to the publisher. Initial the changes and submit a signed copy to the
publisher. In many cases, publishers will accept changed contracts.
Ideally: Keep Copyrights and Transfer Limited Rights to the Publisher
Option One: Cross out the original exclusive transfer language in the publication contract
that your publisher provides and replace it with text such as the following:
All About Copyright
Fair Use
File Sharing
Classroom Use
Seeking Permissions
Author's Rights
Creative Commons
Getting Help
Resources &Further Research
How to Retain Your Rights
Check the SHERPA/RoMEO web site
to view the self-archiving and copyright
policies of your publisher.
Publisher policies and agreements are
usually linked from the author
information or article submission
section of a journal’s website.
If the policy for the publisher you want
to use isn’t listed in the SHERPA
database, or isn’t what you desire, you
can retain rights by specifying to the
publisher of your article which rights
you would like to keep.
The UI Authors Addendum enables
authors to continue using their
publications in their academic work
and to deposit them into any
discipline-based research repository
(including PubMed Central, the
National Library of Medicine’s
database for NIH-funded manuscripts).
Use a Creative Commons license in
place of the license provided by the
Find out more....
Find out more about how you, as an
author, can affect positive change on
the system of publishing and copyright.
Read our blog: Transitions: scholarly
communication news for the UI
UI Libraries » Subject Guides » Scholarly Publishing
Scholarly Publishing Tags: copyright, institutional repositories, journal costs, open access, publishing, scholarly communication
Last Updated: Jul 8, 2014 URL: http://guides.lib.uiowa.edu/scholarly_publishing Print Guide RSS Updates Email Alerts
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