SPEC Kit 343: Library Support for Faculty/Researcher Publishing · 117
UNIVERSITY OF TEXAS AT AUSTIN
Digital Repository FAQs
http://repositories.lib.utexas.edu/faqs#getting_started
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http://repositories.lib.utexas.edu/faqs[9/17/14 2:13:58 PM]
please see the Copyright and Licensing Policy. Please note that some publishers may ask that you
grant them exclusive rights to your work, thus limiting your ability to use the work as you see fit and
perhaps even limiting your ability to submit it to the Repository.
30. If I no longer hold the copyright to an article or other publication, can I still submit it to
the UT Digital Repository?
Most publishers will allows some version of a previously published article to be made freely accessible
online. The Sherpa list of Publisher Copyright Policies and Self-Archiving is the most definitive list of
publisher policies at this current time. You may also ask your publisher whether you can submit your
previously published work into the Repository. If you have questions about submitting previously
published materials, please contact Colleen Lyon at utdr-general@utlists.utexas.edu.
Initially when you publish you may negotiate with the publisher to retain the right to submit your work
to the Repository by using the SPARC Author Addendum or by directly modifying the publisher’s
license. SPARC offers other useful resources for authors as well (see http://www.arl.org/sparc/author/).
Please see the Copyright and Licensing Policy for more information.
31. Can I place material someplace else if I've already submitted it to the UT Digital
Repository?
It depends. Some publishers will not accept material that has been made available elsewhere -even if
it has not been formally published. This is slowly changing, but we do recommend checking with
potential publishers to ensure that you can safely submit a preprint, for example, into the Repository.
The Sherpa list of Publisher Copyright Policies and Self-Archiving is the most definitive list of publisher
policies at this current time.
32. I just found some interesting work by someone else in the UT Digital Repository and am
about to download it—what can I do with that work once I have it?
Unless otherwise noted in the Repository or the work itself, you should treat the work like any other
copyrighted material and may make “Fair Use” of it as allowed by law.
33. I found my work in the UT Digital Repository and I didn't add it. Who uploaded it and why
is it there?
The administrators for the UT Digital Repository occasionally come across UT-authored articles that are
free of any copyright restrictions that would limit their distribution. These are usually open access
publications that are published with a CC-BY (Creative Commons Attribution) license. Since the
repository was established to provide open, online access to the scholarship of the university, we add
those articles to the UT Digital Repository. If you have questions or concerns about your work, please
contact Colleen Lyon at utdr-general@utlists.utexas.edu.
Access and Privacy Questions
34. Can I restrict access to work I submit to the UT Digital Repository? If so, to whom, and for
how long?
The UT Digital Repository was established to provide open access to the digital works of the University
however, in exceptional cases access restrictions may be warranted. Concerns about access restrictions
should be discussed with the Repository Curator before submission of a work occurs. Please contact
Colleen Lyon, Repository Curator, at utdr-general@utlists.utexas.edu with questions or concerns about
restricting access to a work.
Access to electronic dissertations are open in accordance with the policies of the Office of Graduate
Studies see FAQ #38.
35. Can I make changes to an item once I've submitted it to the UT Digital Repository?
The Repository does not support revisions or editing of works once they are in the Repository.
However, you may make separate submission of different versions of a work (e.g., submitting both a
preprint and a postprint).
Revisions to electronic theses or dissertations are not accepted see FAQ #39.
36. Can items be withdrawn from the UT Digital Repository?
Under special circumstances, items may be withdrawn from the Repository. Please see the Withdrawal
section of the Submission and Withdrawal Policy for more information.
Access to electronic dissertations are open in accordance with the policies of the Office of Graduate
Studies see FAQ #38.
37. What privacy policies are in place for the UT Digital Repository?
The UT Digital Repository adheres to UT’s Web Privacy Policy and to the security standards for Category
II data.
Electronic Theses and Dissertations Questions
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