Q23. Bibliographic Utilities, Networks, and Consortia. Because it is increasingly common for ARL Libraries to
enter into consortial arrangements to purchase access to electronic resources, both “Library” and “External”
expenditure blanks and instructions are provided. Please use afootnote to describe expenditures that you believe are
not covered by the question, or situations that do not seem to fit the instructions.
Q23a. From internal library sources. Report expenditures paid by the Library for services provided by national,
regional, and local bibliographic utilities, networks, and consortia, such as OCLC and RLG, unless for user database
access and subscriptions, which should be reported in Questions 21 or 22. Include only expenditures that are part of
Other Operating Expenditures (Q19).
Q23b. From external sources. If your library receives access to computer files, electronic serials or search services
through one or more centrally-funded system or consortial arrangements for which it does not pay fully and/or
directly (for example, funding is provided by the state on behalf of all members), enter the amount paid by external
bodies on its behalf. If the specific dollar amount is not known, but the total student FTE for the consortium and
amount spent for the academic members are known, divide the overall amount spent by your institution’s share of
the total student FTE.
Q24. Computer hardware and software. Report expenditures from the library budget for computer hardware and
software used to support library operations, whether purchased or leased, mainframe or microcomputer, and whether
for staff or public use. Include expenditures for: maintenance; equipment used to run information service products
when those expenditures can be separated from the price of the product; telecommunications infrastructure costs,
such as wiring, hubs, routers, etc. Include only expenditures that are part of Other Operating Expenditures (Q19).
Q25. Document Delivery/Interlibrary Loan. Report expenditures for document delivery and interlibrary loan
services (both borrowing and lending). Include fees paid for photocopies, costs of telefacsimile transmission,
royalties and access fees paid to provide document delivery or interlibrary loan. Include fees paid to bibliographic
utilities if the portion paid for interlibrary loan can be separately counted. Include only expenditures that are part of
Miscellaneous Materials Expenditures (Q15d) or Other Operating Expenditures (Q19), and only for those ILL/DD
programs with data recorded in Questions 34-35.
Questions 26. Personnel. Report the number of staff in filled positions, or positions that are only temporarily
vacant. ARL defines temporarily vacant positions as positions that were vacated during the fiscal year for which
ARL data were submitted, for which there is a firm intent to refill, and for which there are expenditures for salaries
reported on line 17.
Include cost recovery positions and staff hired for special projects and grants, but provide an explanatory footnote
indicating the number of such staff. If such staff cannot be included, provide a footnote. To compute full-time
equivalents of part-time employees and student assistants, take the total number of hours per week (or year) worked
by part-time employees in each category and divide it by the number of hours considered by the reporting library to
be a full-time work week (or year). Round figures to the nearest whole numbers.
Question 26a. Professional Staff. Since the criteria for determining professional status vary among libraries, there
is no attempt to define the term “professional.” Each library should report those staff members it considers
professional, including, when appropriate, staff who are not librarians in the strict sense of the term, for example
computer experts, systems analysts, or budget officers.
Question 26c. Student Assistants. Report the total FTE (see instruction Q26) of student assistants employed on an
hourly basis whose wages are paid from funds under library control or from a budget other than the library’s,
including federal work-study programs. Exclude maintenance and custodial staff.
Question 27. Number of staffed library service points. Count the number of staffed public service points in the
main library and in all branch libraries reported in this inventory, including reference desks, information desks,
circulation, current periodicals, reserve rooms, reprographic services (if staffed as a public facility), etc. Report the
number of designated locations, not the number of staff.
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