ARL Statistics Questionnaire · 93
Report the total number of unique serial titles, NOT SUBSCRIPTIONS, that you currently acquire. Do not include
duplicate counts of serial titles. To the extent possible, report all government document serials even if housed in a
separate documents collection. Verify the inclusion or exclusion of document serials in Question 5. Exclude unnumbered
monographic and publishers’ series. Electronic serials acquired as part of a bundle or an aggregated package should be
counted by title, even if they are not cataloged, as long as they are made accessible by the library.
Question 4a. Serial titles currently purchased. In the case of consortial agreements, count under ‘serial titles currently
purchased’ those titles for which the library pays any amount from its budgeted expenditures. Include all titles that
are part of bundles or aggregated packages, even if your library makes a partial payment for access to those titles. If a
purchased title includes electronic access to the title, count that title ONLY ONCE (DEDUPED) as electronic only. If a
database includes full-text and abstracted titles, the number of full-text titles can be counted.
Question 4b. Serial titles: Not Purchased. If serial titles have been purchased through a consortium whose budget
is centrally funded and independent from the library’s budget, these serials should be reported under ‘serial titles
currently received but not purchased.’
Report other titles that your library receives and does not pay for directly under ‘serial titles received but not
purchased.
Record those serial titles received without purchase for whatever reason. If within a purchased or aggregated package
it cannot be determined that some titles are not purchased, report all titles as purchased.
If separate counts of nonpurchased and purchased serial titles are not available, report only the total number of serial
titles currently purchased and received on line 4, and report U/A for lines 4a and 4b.
Question 6. Microforms. Report the total number of physical units: reels of microfilm, microcards, and microprint and
microfiche sheets. Include all government documents in microform provide a footnote if documents are excluded.
Question 7. Government documents. Report the total number of physical units (pieces) of government documents in
paper format that have not been counted elsewhere. Include local, state, national, and international documents include
documents purchased from a commercial source if shelved with separate documents collections and not counted above.
Include serials and monographs. To estimate pieces from a measurement of linear feet, use the formula 1 foot =52 pieces
and indicate in a footnote that the count is based on this estimate. Exclude microforms and nonprint formats such as
maps or CD-ROMs. Adjust line 1a, i.e., last year’s Volumes Held, and provide a footnote if you are adding records to
the OPAC for government documents previously held but not counted as part of Volumes Held (line 1a).
Question 8. Computer files. Include the number of pieces of computer-readable disks, tapes, CD-ROMs, and similar
machine-readable files comprising data or programs that are locally held as part of the library’s collections available
to library clients. Examples are U.S. Census data tapes, sample research software, locally-mounted databases, and
reference tools on CD-ROM, tape or disk. Exclude bibliographic records used to manage the collection (i.e., the library’s
own catalog in machine-readable form), library system software, and microcomputer software used only by the library
staff.
Question 9. Manuscripts and archives. Include both manuscripts and archives measured in linear feet.
Question 10. Cartographic materials. Include the numbers of pieces of two- and three-dimensional maps and globes.
Include satellite and aerial photographs and images.
Report the total number of unique serial titles, NOT SUBSCRIPTIONS, that you currently acquire. Do not include
duplicate counts of serial titles. To the extent possible, report all government document serials even if housed in a
separate documents collection. Verify the inclusion or exclusion of document serials in Question 5. Exclude unnumbered
monographic and publishers’ series. Electronic serials acquired as part of a bundle or an aggregated package should be
counted by title, even if they are not cataloged, as long as they are made accessible by the library.
Question 4a. Serial titles currently purchased. In the case of consortial agreements, count under ‘serial titles currently
purchased’ those titles for which the library pays any amount from its budgeted expenditures. Include all titles that
are part of bundles or aggregated packages, even if your library makes a partial payment for access to those titles. If a
purchased title includes electronic access to the title, count that title ONLY ONCE (DEDUPED) as electronic only. If a
database includes full-text and abstracted titles, the number of full-text titles can be counted.
Question 4b. Serial titles: Not Purchased. If serial titles have been purchased through a consortium whose budget
is centrally funded and independent from the library’s budget, these serials should be reported under ‘serial titles
currently received but not purchased.’
Report other titles that your library receives and does not pay for directly under ‘serial titles received but not
purchased.
Record those serial titles received without purchase for whatever reason. If within a purchased or aggregated package
it cannot be determined that some titles are not purchased, report all titles as purchased.
If separate counts of nonpurchased and purchased serial titles are not available, report only the total number of serial
titles currently purchased and received on line 4, and report U/A for lines 4a and 4b.
Question 6. Microforms. Report the total number of physical units: reels of microfilm, microcards, and microprint and
microfiche sheets. Include all government documents in microform provide a footnote if documents are excluded.
Question 7. Government documents. Report the total number of physical units (pieces) of government documents in
paper format that have not been counted elsewhere. Include local, state, national, and international documents include
documents purchased from a commercial source if shelved with separate documents collections and not counted above.
Include serials and monographs. To estimate pieces from a measurement of linear feet, use the formula 1 foot =52 pieces
and indicate in a footnote that the count is based on this estimate. Exclude microforms and nonprint formats such as
maps or CD-ROMs. Adjust line 1a, i.e., last year’s Volumes Held, and provide a footnote if you are adding records to
the OPAC for government documents previously held but not counted as part of Volumes Held (line 1a).
Question 8. Computer files. Include the number of pieces of computer-readable disks, tapes, CD-ROMs, and similar
machine-readable files comprising data or programs that are locally held as part of the library’s collections available
to library clients. Examples are U.S. Census data tapes, sample research software, locally-mounted databases, and
reference tools on CD-ROM, tape or disk. Exclude bibliographic records used to manage the collection (i.e., the library’s
own catalog in machine-readable form), library system software, and microcomputer software used only by the library
staff.
Question 9. Manuscripts and archives. Include both manuscripts and archives measured in linear feet.
Question 10. Cartographic materials. Include the numbers of pieces of two- and three-dimensional maps and globes.
Include satellite and aerial photographs and images.
