80 Representative Documents: Fund Policies
CORNELL UNIVERSITY LIBRARY
Has a policy to waive fees in case of economic hardship.
Because the open access environment for books is still evolving, eligibility will be
decided on a case-by-case basis. In general, books supported by COAP funds should
be openly accessible immediately upon online publication. In the case of contributed
chapters to a multi-author volume, the entire volume must be published on an open
access basis in order for individual chapters to be considered for COAP funding.
No Alternate Funding Available: Articles, chapters, or books for which alternate
publication funding is available are not eligible for COAP funds. This includes works whose
underlying research was funded by grants or gifts that allow grant funds to be used for
publishing and processing fees (regardless of whether such fees were included in the
budget of the particular grant that supported the research). COAP funds are intended to
support open access as a funding source of last resort.
Per-work Reimbursement Cap: The most that the COAP Fund will reimburse for a single
article, chapter or book is $3,000.
Per-Author Reimbursement Cap: An author may receive reimbursement for up to $3,000
per year for all submission and publication charges. Unused amounts do not roll over to
Multiple Authorship: In the case of an article, chapter or book with multiple authors, each
author is responsible for a prorated portion of any publishing fees. For example, for an
article with three authors that is to appear in a journal with a $3,000 publication fee, each
author is responsible for $1,000 of that fee. If two of the authors are Cornellians, each may
enter an application for $1,000. If both apply, $2,000 will be sent to the journal. If the journal
has a $6,000 publication fee, the $3,000 per article cap will apply and each Cornell author
may only apply for $1,000.
Reimbursement Mechanism: Once a request has been approved, the author should
forward a copy of the publisher’s invoice to the COAP contact. The Library can either pay
the publisher directly for the amount of the award or reimburse the author. For
reimbursement, the author must provide a Cornell departmental account to which the funds
can be transferred.
Fund Cap. The Provost and the Library have committed a total of $50,000 to fund the
COAP program in the 2016-2017 academic year. Funding for works that comply with the
eligibility criteria will be distributed on a first-come, first-served basis; if funds are depleted
before end of the fiscal year (June 30, 2017), the program will be closed to new
submissions for the rest of the funding period.