Funding Article Processing Charges, SPEC Kit 353

McMillan, Gail; O'Brien, Leslie; Young, Philip

76 Representative Documents: Fund Policies
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77 SPEC Kit 353: Funding Article Processing Charges
UNIVERSITY OF CALGARY LIBRARIES AND CULTURAL RESOURCES
Open Access Authors Fund FAQ
http://library.ucalgary.ca/open-access-authors-fund-faq
Open Access Authors Fund FAQ |Library
http://library.ucalgary.ca/open-access-authors-fund-faq[9/22/16, 6:07:42 PM]
Home • Future Students • Current Students • Alumni • Community • Faculty &Staff IT • HR • MY U OF C • CONTACTS
Services » Faculty Support » Open Access
Open Access Authors Fund FAQ
1. Are there any limits to the article processing charge (APC) amount that can be requested?
The fund is limited to a maximum of $2,500.00 USD per article. The cap has been put in order to ensure that funding is available to more open access authors. Despite the
decline in value of the Canadian dollar, Libraries and Cultural Resources is committed to ensuring that scholars and disciplines across the University have access to support for
publishing in open access journals.
2. Are there any limits to the number of times an author can submit to the Open Access Authors Fund?
Authors are limited to two successful applications per fiscal year (April 1 – March 31).
3. Why limit support to journals that are listed in the Directory of Open Access Journals?
Journals listed in the Directory of Open Access Journals are committed to transparency and best practice in scholarly open access publishing .The fund will consider funding in
start up Canadian open access journals, that have not yet had a chance register in the directory.
3. Can the OA Authors Fund be used to cover formats other than journal articles that are openly accessible, such as conference presentations and monographs?
The Fund has mostly covered journal articles but it has paid APCs for monograph chapters a few times. Libraries and Cultural Resources (LCR) is interested in hearing from
authors who have support needs for OA content in formats other than journals. Please contact the Digital Initiatives and Scholarly Communication Librarian.
4. Are other charges, such as illustration and colour fees, covered by the fund?
Some publishers of OA content do not charge extra fees, nor do they incorporate them into OA fees. Others charge both as two distinct amounts. Because the fund is designed to
cover OA fees alone and because double charging by publishers is discouraged, the Open Access Authors Fund will not support those publishers who charge extra fees. The OA
fee will be paid any other charges will not.
5. Why are hybrid OA journals excluded?
Hybrid journals were covered by the Open Access Authors Fund for the first several years of the Fund, where the publisher stated that they were reducing subscription costs in
response to the take-up of their hybrid OA programs. The problem is that there is insufficient evidence that publishers are actually doing this.
As well, hybrid OA journals were initially thought of as a short-term measure that would allow publishers to ease into a fully OA environment. This has not really happened there is
an increasing number of hybrid OA titles, often featuring charges that are more expensive than for fully OA journals.
6. Do funded authors need to place their article in the University of Calgary institutional repository (IR)?
Yes, if possible. In the first several years of the Fund, deposition in the institutional repository was an option, one that almost all authors selected. Because of this wide
acceptance, this was made a required element of the funding process, bringing the Calgary fund in line with OA funds at other institutions. For more information about the
institutional repository, please contact the Digital Initiatives and Scholarly Communication Librarian.
7. Do University of Calgary authors need to exhaust other funding sources that can be used to pay for submission fees before applying to the Open Access Authors
Fund?
Yes. Applicants must exhaust other funding sources (in most cases, grants) before applying. This is common to every open access fund worldwide. If an author has no grant
money or the grant money is all gone or the grant money is all allocated or the funder does not allow monies to be used for publication costs, then the Open Access Authors Fund
is available.
8. Will the Fund do reimbursements for already-paid article processing charges?
The preferred method is invoice payment by LCR on behalf of authors. Reimbursements bring more paperwork for all involved and can take up to two months to occur, during
which time authors have to cover potentially large APC charges themselves. On occasion, however, reimbursements are allowed. Reimbursements need to be approved by the
the Digital Initiatives and Scholarly Communication Librarian or their designate and must meet the criteria for the Open Access Authors Fund.
9. Where can I learn more about Creative Commons (CC) licenses?
Creative Commons licenses are frequently associated with open access content. There are six main licenses, ranging from the most liberal, CC BY, the the most conservative, CC
BY-NC-ND. There are good descriptions of the licenses at the Creative Commons site. The CC license page from Wikipedia is also informative.
Library
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SPEC Kit 353: Funding Article Processing Charges (November 2016) resources

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77 SPEC Kit 353: Funding Article Processing Charges
UNIVERSITY OF CALGARY LIBRARIES AND CULTURAL RESOURCES
Open Access Authors Fund FAQ
http://library.ucalgary.ca/open-access-authors-fund-faq
Open Access Authors Fund FAQ |Library
http://library.ucalgary.ca/open-access-authors-fund-faq[9/22/16, 6:07:42 PM]
Home • Future Students • Current Students • Alumni • Community • Faculty &Staff IT • HR • MY U OF C • CONTACTS
Services » Faculty Support » Open Access
Open Access Authors Fund FAQ
1. Are there any limits to the article processing charge (APC) amount that can be requested?
The fund is limited to a maximum of $2,500.00 USD per article. The cap has been put in order to ensure that funding is available to more open access authors. Despite the
decline in value of the Canadian dollar, Libraries and Cultural Resources is committed to ensuring that scholars and disciplines across the University have access to support for
publishing in open access journals.
2. Are there any limits to the number of times an author can submit to the Open Access Authors Fund?
Authors are limited to two successful applications per fiscal year (April 1 – March 31).
3. Why limit support to journals that are listed in the Directory of Open Access Journals?
Journals listed in the Directory of Open Access Journals are committed to transparency and best practice in scholarly open access publishing .The fund will consider funding in
start up Canadian open access journals, that have not yet had a chance register in the directory.
3. Can the OA Authors Fund be used to cover formats other than journal articles that are openly accessible, such as conference presentations and monographs?
The Fund has mostly covered journal articles but it has paid APCs for monograph chapters a few times. Libraries and Cultural Resources (LCR) is interested in hearing from
authors who have support needs for OA content in formats other than journals. Please contact the Digital Initiatives and Scholarly Communication Librarian.
4. Are other charges, such as illustration and colour fees, covered by the fund?
Some publishers of OA content do not charge extra fees, nor do they incorporate them into OA fees. Others charge both as two distinct amounts. Because the fund is designed to
cover OA fees alone and because double charging by publishers is discouraged, the Open Access Authors Fund will not support those publishers who charge extra fees. The OA
fee will be paid any other charges will not.
5. Why are hybrid OA journals excluded?
Hybrid journals were covered by the Open Access Authors Fund for the first several years of the Fund, where the publisher stated that they were reducing subscription costs in
response to the take-up of their hybrid OA programs. The problem is that there is insufficient evidence that publishers are actually doing this.
As well, hybrid OA journals were initially thought of as a short-term measure that would allow publishers to ease into a fully OA environment. This has not really happened there is
an increasing number of hybrid OA titles, often featuring charges that are more expensive than for fully OA journals.
6. Do funded authors need to place their article in the University of Calgary institutional repository (IR)?
Yes, if possible. In the first several years of the Fund, deposition in the institutional repository was an option, one that almost all authors selected. Because of this wide
acceptance, this was made a required element of the funding process, bringing the Calgary fund in line with OA funds at other institutions. For more information about the
institutional repository, please contact the Digital Initiatives and Scholarly Communication Librarian.
7. Do University of Calgary authors need to exhaust other funding sources that can be used to pay for submission fees before applying to the Open Access Authors
Fund?
Yes. Applicants must exhaust other funding sources (in most cases, grants) before applying. This is common to every open access fund worldwide. If an author has no grant
money or the grant money is all gone or the grant money is all allocated or the funder does not allow monies to be used for publication costs, then the Open Access Authors Fund
is available.
8. Will the Fund do reimbursements for already-paid article processing charges?
The preferred method is invoice payment by LCR on behalf of authors. Reimbursements bring more paperwork for all involved and can take up to two months to occur, during
which time authors have to cover potentially large APC charges themselves. On occasion, however, reimbursements are allowed. Reimbursements need to be approved by the
the Digital Initiatives and Scholarly Communication Librarian or their designate and must meet the criteria for the Open Access Authors Fund.
9. Where can I learn more about Creative Commons (CC) licenses?
Creative Commons licenses are frequently associated with open access content. There are six main licenses, ranging from the most liberal, CC BY, the the most conservative, CC
BY-NC-ND. There are good descriptions of the licenses at the Creative Commons site. The CC license page from Wikipedia is also informative.
Library
HOME SUBJECT GUIDES SERVICES
▼ HOURS &LOCATIONS
▼ ABOUT US
▼ GET HELP
Search

75 SPEC Kit 353: Funding Article Processing Charges
YORK UNIVERSITY LIBRARIES
York University Open Access Author Fund
http://researchguides.library.yorku.ca/open_access/
subscription-fee and processing-fee models on a more level playing field.
COPE commits a university to "the timely establishment of durable mechanisms for
underwriting reasonable publication charges for articles written by its faculty and published
in fee-based open access journals and for which other institutions would not be expected to
provide funds."
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Page 1Survey Results click to expand contents

Page 43Representative Documents click to expand contents

Page 44Open Access Fund Descriptions click to expand contents

Page 76Fund Policies click to expand contents

Page 100Fund Application Procedures click to expand contents

Page 132Position Descriptions click to expand contents

Page 141Selected Resources click to expand contents

SPEC Kit 353: Funding Article Processing Charges (November 2016) resources

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