SPEC Kit 316: Evaluating E-resources  ·  43
Evaluations are recorded informally: e-mail correspondence is stored. We reevaluate resources when package prices
increase dramatically, or when new products supersede old.
Funds become available.
If funds become available, for example, or if an e-resource has gained a following among faculty (who hear about it).
Or, the platform has been improved; content added, etc.
If there has been a long delay after purchase recommendation.
Large-scale evaluations of major resources are retained. Decisions might be reversed based on faculty or user input,
changes at the provider that mitigate prior concerns, etc.
Major changes in the product itself, its cost, and/or needs of the library can and often do result in a re-evaluation.
New computing product becomes available.
Previously undetected campus use of a product might lead us to reconsider a cancellation.
Selective evaluation criteria such as cost per use is maintained. Title comparisons and in-depth evaluation are use only
for titles under consideration for cancellation or in RFP situations.
System-wide or local surveys/trials have been recorded, but trials among subject bibliographer groups may have been
inconsistently captured. Some trials should have been opened up to a broader audience. An evaluation might be
revisited if, for example, an item is cancelled but we receive requests for its reinstatement; new program; change in
coverage, pricing model, or platform, etc.
They are renewed annually - subject selectors are responsible to do so.
Upon request of bibliographer. Resource may have been rejected due to cost so may be reviewed in new budget cycle.
We have no formally planned mechanism for recording and maintaining e-resource evaluation; however, we save email
correspondence; record decisions in our ILS, in spreadsheets, and notes we place in paper files.
Yes, if funding becomes available or disappears or programs/faculty members change.
Yes, if platforms change or offerings of same content from other provider.
Does Not Record E-resource Evaluations
A low use resource may be vital to a particular academic program.
ALL decisions are routinely revisited, situations change.
Changed budget situation and/or vendor developments.
Changes in research.
Errors in data comparison; cost adjustments.
They are not formally recorded, but there normally is an e-mail opinion trail. Decisions are often revisited if an area
becomes more important, more funds become available, or faculty express specific interest.
This might happen if the price jumped considerably.
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